INTRODUCTION
Teams have responsibilities and authorities covering all of the major areas of community management such that very few decisions need to be made by the community as a whole. Teams are, however, encouraged to bring issues to the whole community if they think a better decision would result, even though the team may have the authority to make the decision on their own.

From time to time issues will come up which are in a team's area of general responsibility, but not addressed by any specific responsibility and authority listed below. In such instances, teams will exercise their best judgment (possibly in collaboration with the Steering team) to decide whether to resolve the issue on their own (Full Authority) or bring it to the whole community for resolution (Proposal Authority).

Teams are created and dissolved and given their responsibilities and authorities by the community. Responsibility can only be given to a team along with the authority necessary to get the job done. The community always retains the power to withdraw responsibilities and authorities from a team.

Except for the Steering team, participation on teams is voluntary. Members may join or leave a team at any time assuming there is room available on the team. The Number of Members listed for each team, except the Steering team, is only a guideline. Any community member may participate on a team to work on an issue of special interest to them.

Teams select their own leaders at least once per year. A team leader may be reselected year after year.

Teams make decisions in a manner consistent with our Decision Making and Meetings agreement.

In addition to the specific responsibilities and authorities listed for each team, every team will also have responsibility to:

• Maintain team meeting minutes and decision log. - Full Authority
• Manage team's annual budget. - Full Authority
• Communicate to the community significant team issues under consideration, decisions, and events (including distributing agendas prior to meetings). - Full Authority
• Optionally create and post Guidelines for team's areas of responsibility. - Full Authority
• Implement the Private Use of Community Resources agreement for their areas of responsibility. - Full Authority

DEFINITIONS

Team
Has an unlimited duration (ongoing responsibility). Receives an annual budget from the community. Is given responsibilities and authorities by the community.

Task Force
Has a limited duration (project responsibility). Receives a budget from the Steering team out of the annual contingency. Is given responsibilities and authorities by the Steering team which are limited to:

• Carrying out community decisions or agreements.
• Researching issues and making proposals.

Full Authority
Team has authority to make decisions consistent with community agreements related to the stated responsibility.

Proposal Authority
Team does not have authority to make decisions related to the stated responsibility. They have authority to make a proposal to the community related to the stated responsibility. The authority to make the decision rests with the community.

STEERING

Purpose
To facilitate the community in living in accord with its Vision, Values, and Interpersonal Agreements and in accomplishing its Goals.

Number of Members
3 to 5

Qualifications of Members
Team members must be resident members of Heartwood.

Selection Process
By January 31 of each year, the Steering team solicits at least 3 volunteers for a Nominating task force. By February 28, based on community input and their own judgement, the Nominating task force proposes a slate of from 3 to 5 member candidates along with their selection criteria and rationale for the proposed slate. The slate cannot include any members of the Nominating task force. To ensure continuity, ideally at least half of the candidates included on the slate are current members of the Steering team. A member may only serve up to 4 consecutive one year terms. The community decides how many members (3 to 5) will serve on the Steering team and who the members will be. If a member resigns during their term, the community may choose to replace that member or leave the spot vacant.

Responsibility & Authority
Overall responsibility for long term community planning and day to day community embodiment of our Agreements.

Specific Responsibilities and Authorities

• Community Goals and Objectives
  • Lead the community in establishing community Goals. - Full Authority (community decides on Goals)
  • In collaboration with the other teams, establish community Objectives to accomplish community Goals. - Proposal Authority
  • Ensure that community Goals and Objectives are met. - Full Authority
• Community Issues and Decisions
  • Schedule Business Meetings, Retreats, and Special Meetings. Prepare agendas. - Full Authority (in collaboration with Process & Communication team)
  • Update Agreements based on community decisions. - Full Authority
  • Ensure that community decisions and agreements are followed. - Full Authority
  • Ensure that covenants are followed. - Full Authority (consistent with covenants)
• Team Oversight
  • Create and dissolve teams. Create their responsibilities and authorities. - Proposal Authority
  • Create and dissolve task forces. Create their responsibilities and authorities. - Full Authority
  • Allocate responsibilities and authorities amongst teams and task forces. - Full Authority (with agreement from affected teams and task forces)
  • Ensure that teams and task forces are fulfilling their responsibilities. - Full Authority
• Financial
  • Spend community money (sign checks) within budget limits. - Full Authority
  • Manage community contingency budget. - Full Authority
  • Oversight of the Humanitarian Fund (as detailed in the Budget and Assessments agreement) - Full Authority
• Other
  • Maintain community calendar. - Full Authority
  • Serve as members of the Heartwood Ranch HOA Board of Directors - Full Authority
  • Create and administer Community Jobs Rotation - Full Authority (except when a new conceptual rotation plan is created which requires a community decision)
  • Create Nominating task force by January 31 of each year. - Full Authority
  • Coordinate with Mac & Sandy on development of the Outback. - Full Authority

LAND STEWARDSHIP
(Includes all common lands other than our irrigated pasture land, land immediately adjacent to greenhouse, and land used by common facilities. Also specifically includes village green and S.S. Ponderosa, gathering nodes, entry turnaround island, cluster irrigation system, garden pond, upper pond, trails, remote storage / resource areas, and sledding hill.)

Purpose
To guide the community in its use of and interaction with our common lands other than our irrigated pasture land, with consideration for the wild plants and animals who also live here.

Number of Members
4 to 7

Responsibility & Authority
Overall responsibility for the wise stewardship of our common lands other than our irrigated pasture land. The primary stewardship priorities are to ensure long term environmental health and aesthetics of the common land. Various secondary considerations regarding the use of our common lands include accommodating such needs as recreation, storage, spiritual retreat, etc.

Specific Responsibilities and Authorities

• Manage and maintain landscaping on common lands. - Full Authority
• Manage and maintain health of forest preserve. - Full Authority
  • Create defensible space around cohousing cluster. - Full Authority
• Manage and maintain village green, S.S. Ponderosa, entry turnaround island, sledding hill, and cluster irrigation system (including garden pond, upper pond, pumps, pipes, etc.) - Full Authority
• Trails, gathering nodes, and remote storage / resource areas:
  • Create facility. - Proposal Authority
  • Manage and maintain facility. - Full Authority
• Create names for common land features outside of the irrigated pasture. - Proposal Authority
• Implement Agricultural and Pet Ownership agreement as it pertains to team's areas of responsibility. - Full Authority
• Ensure that agreements related to team's areas of responsibility are followed. - Full Authority
• Ensure that Private Landscaping agreement is followed. - Full Authority
• Ensure that Paragraphs 7.9, 7.16, and 7.17 of the covenants are followed. - Full Authority (consistent with covenants)
• Oversee activities within team's areas of responsibility. Create guidelines for those activities. - Full Authority

PASTURE & AGRICULTURE
(Includes irrigated pasture land, pasture irrigation system, spring fed pond, fencing, tractor and agricultural implements, but specifically excludes community garden, turn around near entry, garden pond, and cluster irrigation system.)

Purpose
To guide the community in its use of and interaction with our irrigated pasture land. To achieve this, we will explore, learn, and implement the principles of holistic management in a manner that sustains a healthy, beautiful, and diverse ecosystem for wild and domestic plants and animals.

Number of Members
5 to 8

Responsibility & Authority
Overall responsibility for the wise stewardship of our irrigated pasture land. The primary stewardship priorities are long term environmental health, agricultural production, livestock use and aesthetics. The current wet lands will be respected and stewarded primarily for wildlife.

Specific Responsibilities and Authorities

• Create and revise long term land use plan for irrigated pasture. – Proposal Authority
• Implement long term land use plan for irrigated pasture. – Full Authority
• Maintain pasture irrigation. – Full Authority
• Tractor and Agricultural Implements:
  • Keep the tractor and agricultural implements (includes mower and fuel tank) in a good, safe working condition. - Full Authority
  • Oversee the use of the tractor and agricultural implements. Create guidelines for their use, including setting fees for private use consistent with our Private Use of Community Resources agreement. - Full Authority
• Set pasture use fees. This applies to land use for both animal and plant production. It also applies to setting fees for both members and nonmembers. – Full Authority
• Allocate money collected from Pasture Use Fees. Money will be used for the primary purpose of improving the overall health and/or increasing the agricultural productivity of the pasture (e.g. eliminating weeds, improving irrigation ditches, planting hay, building a stock pond, building fences, maintaining the barn.) The money collected will not be available for the direct upkeep of animals (e.g. buying hay, water troughs, having animals shod, vet bills). – Full Authority
• Implement Agricultural and Pet Ownership agreement as it pertains to irrigated pasture land. – Full Authority
• Ensure that agreements related to our irrigated pasture and agricultural land are followed – Full Authority
• Create names for irrigated pasture land features. – Proposal Authority
• Ensure that Paragraphs 7.9, 7.12, 7.16 and 7.17 of covenants are followed. – Full Authority
• Manage and maintain our existing ditch or other agricultural water rights. – Full Authority
• Acquire lease or sell ditch or other agricultural water rights. – Proposal Authority
• Barn and outbuildings:
  • Creation of facilities – Proposal Authority
  • Management of facilities – Full Authority
• Wetlands
  • Create and revise long term land use plan. – Proposal Authority
  • Implement long term land use plan. – Full Authority

COMMON HOUSE
(Includes common house, terraces, patio, ramp, steps, clothes line, and yurt.)

Purpose
To manage the common house and yurt in a manner which maintains the quality of the facilities and encourages their use by the community. To offer community meals which enhance community interaction and provide a service to members.

Number of Members
4 to 7

Responsibility & Authority

• Furnish and decorate common house and yurt. - Full Authority
• Long term maintenance of common house and yurt. - Full Authority
• Keep the common house and yurt clean and in good condition suitable for their many uses. - Full Authority
• Oversight of activities within the common house and yurt. Create guidelines for those activities. - Full Authority
• Create and administer system of community meals. - Full Authority
• Create and administer Kitchen Rotation. - Full Authority (except when a new conceptual rotation plan is created which requires a community decision)

COMMON FACILITIES
(Includes water system, septic system, roads and their drainage, road signs, parking lots, pathways, garden carts, gas, phone, electric, data lines, hot tub, carports, workshop, Bodega, Board Room, kids' concrete play slab by workshop, skateboard quarter pipes, tennis court, road maintenance and snow plowing tractor implements, fire pump, garbage, and recycling.)

Purpose
To maintain our common facilities in a good, safe working condition.

Number of Members
3 to 6

Responsibility & Authority

• Long term maintenance of common facilities. - Full Authority
• Long term maintenance of all carports (private). - Full Authority (maintenance costs of private carports to be borne by carport owners)
• Implement our septic system agreement with San Juan Basin Health. - Full Authority
• Act as community representative in all relationships with regulatory bodies related to common facilities. - Full Authority
• Keep the common facilities in a good, safe working condition suitable for their many uses. - Full Authority
• Oversight of activities with regard to the common facilities. Create guidelines for those activities. - Full Authority
• Ensure that Article 11 of the covenants is followed. - Full Authority (consistent with covenants)

PROCESS & COMMUNICATION

Purpose
To assist the community in living in harmony with each other and the larger community by guiding effective communication, conflict resolution, and wise decision making.

Number of Members
3 to 4

Responsibility & Authority

• Provide facilitation and logistics for Community Meetings, Retreats, and Special Meetings. - Full Authority (in collaboration with Steering team)
• Schedule Meetings of the Hearts. Provide agendas, guidance, and logistics. - Full Authority (in collaboration with Steering team)
• Provide facilitation, recorder, and consensus training. - Full Authority
• Provide additional Process & Communication training as needed. - Full Authority
• Act as community Keepers of the Heart, intervening and mediating as needed. - Full Authority
• Ensure that Process and Communication agreements are followed. - Full Authority
• Revise Process and Communication agreements as needed. - Proposal Authority
• Manage community communication systems (both electronic and physical) - Full Authority (in collaboration with Steering team)

MEMBERSHIP

Purpose
To ensure that we have an ample supply of members and prospective members. To act as community liaison to the larger community.

Number of Members
2 to 4

Responsibility & Authority

• Recruitment and orientation of new members. - Full Authority
• Process Prospective Member Checklists and conduct membership interviews. - Full Authority
• Maintain database and waiting lists (home buyers & renters). - Full Authority
• Ensure that Membership agreements are followed. - Full Authority
• Revise Membership agreements as needed. - Proposal Authority
• Manage community website as it pertains to recruitment and visitor information. - Full Authority (in collaboration with Process & Communication team)
• Act as community liaison to the larger community. - Full Authority
• Create policies for unattached visitors. Create site tours as needed. - Proposal Authority

CELEBRATION

Purpose
To provide for community celebration, socializing, and ceremony.

Number of Members
2 to 4

Responsibility & Authority

• Create community celebrations, social events, and ceremonies (not including community meals). - Full Authority
• Create ceremonies for new and departing members. - Full Authority

FINANCE

Purpose
To keep the community in a strong financial position and on solid legal ground.

Number of Members
2 to 4

Responsibility & Authority

• Manage HOA cash accounts including monthly reconciliations. Make collections for any money due to the HOA and make payments for any money we owe. - Full Authority (only Steering team has authority to disburse funds -- sign checks)
• Invest idle cash to maximize return in savings accounts, CD's, money market funds, or their equivalents. - Full Authority
• Invest idle cash to maximize return in more aggressive instruments which would put the principle at risk. - Full Authority (with agreement from Steering team)
• Provide adequate internal controls to ensure community money and other assets are not lost. - Full Authority
• Implement Budget and Assessments agreement. - Full Authority
• Help teams ensure that they don't spend more than their budget. Help teams achieve cost savings. - Full Authority (in collaboration with affected teams)
• Prepare and distribute homeowners assessments. - Full Authority
• Maintain financial records. Report quarterly to community on financial position including balance sheet and cash flow compared with budget. - Full Authority
• Ensure that Articles 5 and 9 and Paragraphs 4.10 and 7.8 of the covenants are followed. - Full Authority (consistent with covenants)
• Revise covenants as needed. - Proposal Authority (consistent with covenants)
• Act as community representative in all legal matters to ensure that our legal interests are well protected. - Full Authority
• Consistent with covenants, provide all community insurance and private carports and duplex homes insurance. - Full Authority (insurance costs of private carports and duplex homes to be borne by carport and duplex home owners)

GARDEN & GREENHOUSE
(Includes greenhouse, hen palace, land immediately adjacent to greenhouse, and community garden.)

Purpose
To design and manage the community garden and greenhouse areas for food production, aesthetics, and adult and children's learning experiences. To manage those areas in a manner which maintains their quality and encourages their use by the community.

Number of Members
3 to 4

Responsibility & Authority

• Plan for long term land use within the community garden and greenhouse areas. - Proposal Authority
• Implement long term land use plan within the community garden and greenhouse areas. - Full Authority
• Oversight of activities within the community garden and greenhouse areas. Create guidelines for those activities. - Full Authority
• Long term maintenance of greenhouse and hen palace. - Full Authority
• Keep the greenhouse, community garden, and hen palace in good condition suitable for its use by members. - Full Authority

DESIGN REVIEW

Purpose
To ensure that construction within the community complies with our Architectural Standards.

Number of Members
3 to 4

Responsibility & Authority

• Perform the functions of the Design Review Committee detailed in our covenants. - Full Authority (consistent with covenants)
• Ensure that Article 6 and Paragraphs 7.1, 7.2, 7.3, 7.4, and 7.7 of the covenants are followed. - Full Authority (consistent with covenants)