Please follow these instructions very carefully so your guests get the reservations they want. Reservations are to be made by Heartwood members only. If you’d like to come visit us and stay in a guest room, just contact us and we’ll be happy to reserve a room for you.
To be directed to the read-only version of our calendar click here.
If you are not already signed in to your gmail account, do so now.
The master page of the HW calendar will appear.
NEXT, look for the “Google Calendar” icon in the far lower right-hand corner of that page. When you click on the icon, it will take you to the CURRENT day’s calendar.
Over on the left side of the page is the current monthly calendar. Click through until you see the dates you wish to reserve. If they are available, go to CREATE AN EVENT by clicking on the “PLUS” icon in the lower right of page.
ADD THE TITLE: Ex: GR1 for Gail’s family or whatever. Identify yourself in the Title: Gail’s friend Jane Doe.
CHANGE THE DATES to the ones desired for your guests. If your guest is staying more than one night, select the date of the last night your guest will be using the guest room. (Ex: if your guest is arriving on Friday afternoon, June 10 and leaving on Monday morning, June 13, your ending date would be June 12 because that’s the last night they will be using the guest room.)
NEXT AND MOST IMPORTANT, SCROLL DOWN ABOUT ¾ OF THE PAGE AND YOU WILL SEE YOUR NAME ON THE LEFT.
CLICK ON THE DROP-DOWN WINDOW NEXT TO YOUR NAME AND THE HEARTWOOD CALENDAR NAME WILL APPEAR. CLICK ON THAT! THIS IS THE STEP THAT MAKES CREATING AN EVENT WORK OR NOT WORK.
(The key issue for getting an event on the Heartwood Calendar is to differentiate between your own personal calendar and Heartwood's, even though it appears you are already on the Heartwood calendar.)
No need to make any other additions. Once done, CLICK ON THE “SAVE” BUTTON in the upper middle of the page. You’ll wind up back on the current day or the dates you’ve actually reserved.
You should see your reservation on the dates designated. Make sure it is correct. If you need to edit it, click on the reservation entry for any one of the days you have reserved. An edit screen will appear. Click on edit icon on left of box and make any changes. This is also where you will delete the reservation if you need to (upper right in box to delete).
If your guest ends up canceling or changing their visit sometime after you have made the reservation, make sure to delete or change the reservation by going back to the HW calendar, finding the dates you’ve reserved, then clicking on any one of them to bring up the edit box.
TO YOUR SUCCESS IN CREATING EVENTS!!