Decision Log 2025 |
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2025 Steering Team Slate
March 11, 2025
Posted Decision
We approved by consensus the following proposal:
The Steering Team slate for 2025 is as follows:
Treasurer: Mary Therese Walker
March 11, 2025
Posted Decision
We approved by consensus the following proposal:
The Steering Team slate for 2025 is as follows:
- Jeffrey D. Walker
- Julie Anne Goodman
- David VanDeusen Edwards
- Julianne Madden
- Sandhya Marie Atkinson
Treasurer: Mary Therese Walker
Redistributing Team Responsibilities & Creating a New Roads, Parking & Pathways (RPP) Team
July 20, 2025
Posted Decision
We approved by consensus the following proposal:
Approve the redistribution of Team responsibilities and budget items to go into effect ASAP:
Revised Common Facilities Team
Common Facilities Team
Includes: Water system, septic system, gas, electric, common infrastructure for internet and other telecommunications, EV chargers, hot tub, carports, workshop, Bodega, Board Room, concrete slab by workshop, tennis court, garbage, and recycling.
Purpose
To maintain our common facilities in a good, safe working condition.
Number of Members
6 to 8
Responsibility & Authority
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Revised Land Stewardship Team
Land Stewardship Team
Includes: All common lands other than our irrigated pasture land, land immediately adjacent to greenhouse, and land used by common facilities. Also specifically includes village green and S.S. Ponderosa, gathering nodes, entry turnaround island, cluster irrigation system, garden pond, upper pond, trails, remote storage / resource areas, sledding hill and yurt. (ADDED from CFT & CH)
Purpose
To guide the community in its use of and interaction with our common lands other than our irrigated pasture land, with consideration for the wild plants and animals who also live here.
Number of Members
4 to 7
Responsibility & Authority
Overall responsibility for the wise stewardship of our common lands other than our irrigated pasture land. The primary stewardship priorities are to ensure long term environmental health and aesthetics of the common land. Various secondary considerations regarding the use of our common lands include accommodating such needs as recreation, storage, spiritual retreat, etc.
Specific Responsibilities and Authorities
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Revised Common House Team (Removed yurt from all mentions)
Common House Team
Includes: common house, terraces, patio, ramp, steps, and clothes line.
Purpose
To manage the common house in a manner which maintains the quality of the facilities and encourages their use by the community. To offer community meals which enhance community interaction and provide a service to members.
Number of Members
4 to 7
Responsibility & Authority
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NEW: Roads, Parking & Pathways Team
Roads, Parking & Pathways Team
Includes: Roads, parking lots, parking locations, road signs, pathways, road and pathway drainage, cluster lighting, garden carts, road maintenance and snow plowing.
Purpose
To maintain the roads, pathways, and related infrastructure in good, safe, and functional condition for the community’s use.
Number of Members
4 to 7
Responsibility & Authority
Overall responsibility for maintenance and long-term stewardship of the roads, pathways, and related infrastructure.
Specific Responsibilities and Authorities
July 20, 2025
Posted Decision
We approved by consensus the following proposal:
Approve the redistribution of Team responsibilities and budget items to go into effect ASAP:
- Revise the Teams Agreement as follows:
- Common Facilities Team (CFT): Remove roads, parking, pathways, cluster lighting, garden carts, road and pathway drainage, road maintenance equipment, cluster drainage, fire extinguishers, and the yurt.
- Land Stewardship Team (LST): Add cluster drainage, fire extinguishers, fire pump, and the yurt to LST’s responsibilities.
- Common House Team (CH): Remove the yurt from all mentions.
- Add the new Roads, Parking & Pathways Team (RPP): Responsible for roads, parking lots and locations, pathways, road/pathway drainage, cluster lighting, garden carts, road signs, and related maintenance equipment.
- Common Facilities Team (CFT): Remove roads, parking, pathways, cluster lighting, garden carts, road and pathway drainage, road maintenance equipment, cluster drainage, fire extinguishers, and the yurt.
- Advise the Finance Team to transfer budget items and reserves to align with the revised Teams Agreement outlined above:
- 2025 Operating Budget Line Items: Yurt ($150), Carts ($1,000), Fire Extinguishers ($500), Site Lights ($250 budget, $148 remaining).
- Team Reserves: Yurt Skylight ($700), Yurt Wood Staining ($700), Snowplowing ($950), Cluster Drainage System ($1,250), Tractor Rear Blade ($5,000)
- Planning Reserves: Pathways ($14,600)
- Advise the Steering Team to continue supporting CFT, LST, and RPP to ensure a smooth team transition.
Revised Common Facilities Team
Common Facilities Team
Includes: Water system, septic system, gas, electric, common infrastructure for internet and other telecommunications, EV chargers, hot tub, carports, workshop, Bodega, Board Room, concrete slab by workshop, tennis court, garbage, and recycling.
Purpose
To maintain our common facilities in a good, safe working condition.
Number of Members
6 to 8
Responsibility & Authority
- Long term maintenance of common facilities. – Full Authority
- Long term maintenance of all carports. – Full Authority (maintenance costs of private carports to be borne by carport owners)
- Implement our septic system agreement with Public Health Department. – Full Authority (EDITED: from San Juan Basin Public Health)
- Act as community representative in all relationships with regulatory bodies related to common facilities. – Full Authority
- Keep the common facilities in a good, safe working condition suitable for their many uses. – Full Authority
- Oversight of activities with regard to the common facilities. Create guidelines for those activities. – Full Authority
- Manage and maintain our existing potable water rights. – Full Authority
- Acquire, lease, or sell potable water rights. – Proposal Authority
- Oversight of the Renewable Energy Fund (see June 24, 2009 community decision to create Renewable Energy Fund). – Full Authority
- Ensure that Article 11 of the covenants is followed. – Full Authority (consistent with covenants)
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Revised Land Stewardship Team
Land Stewardship Team
Includes: All common lands other than our irrigated pasture land, land immediately adjacent to greenhouse, and land used by common facilities. Also specifically includes village green and S.S. Ponderosa, gathering nodes, entry turnaround island, cluster irrigation system, garden pond, upper pond, trails, remote storage / resource areas, sledding hill and yurt. (ADDED from CFT & CH)
Purpose
To guide the community in its use of and interaction with our common lands other than our irrigated pasture land, with consideration for the wild plants and animals who also live here.
Number of Members
4 to 7
Responsibility & Authority
Overall responsibility for the wise stewardship of our common lands other than our irrigated pasture land. The primary stewardship priorities are to ensure long term environmental health and aesthetics of the common land. Various secondary considerations regarding the use of our common lands include accommodating such needs as recreation, storage, spiritual retreat, etc.
Specific Responsibilities and Authorities
- Manage and maintain landscaping on common lands. – Full Authority
- Manage and maintain the health of forest preserve. – Full Authority
- Maintain defensible space around cohousing cluster. – Full Authority (EDITED: from create to maintain)
- Manage and maintain village green, S.S. Ponderosa, entry turnaround island, sledding hill, yurt, cluster irrigation system (including garden pond, upper pond, pumps, pipes, etc.), trails, gathering nodes, and remote storage / resource areas. – Full Authority (ADDED from CFT & CH)
- Manage and maintain cluster drainage. – Full Authority (ADDED from CFT)
- Maintain and manage fire extinguishers and fire pump. – Full Authority (ADDED from CFT)
- Keep the yurt clean in good condition suitable for its many uses. – Full Authority (ADDED from CH)
- Oversight of activities within the yurt. Create guidelines for those activities. – Full Authority (ADDED from CH)
- Create names for common land features outside of the irrigated pasture. – Proposal Authority
- Implement Agricultural and Pet Ownership agreement as it pertains to team’s areas of responsibility. – Full Authority
- Ensure that agreements related to team’s areas of responsibility are followed. – Full Authority
- Ensure that Private Landscaping agreement is followed. – Full Authority
- Ensure that Paragraphs 7.9, 7.16, and 7.17 of the covenants are followed. – Full Authority (consistent with covenants)
- Oversee activities within team’s areas of responsibility. Create guidelines for those activities. – Full Authority
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Revised Common House Team (Removed yurt from all mentions)
Common House Team
Includes: common house, terraces, patio, ramp, steps, and clothes line.
Purpose
To manage the common house in a manner which maintains the quality of the facilities and encourages their use by the community. To offer community meals which enhance community interaction and provide a service to members.
Number of Members
4 to 7
Responsibility & Authority
- Furnish and decorate the common house. – Full Authority
- Long term maintenance of the common house. – Full Authority
- Keep the common house clean in good condition suitable for its many uses. – Full Authority
- Oversight of activities within the common house. Create guidelines for those activities. – Full Authority
- Create and administer system of community meals consistent with the Community Meals Agreement. Oversee the role of Community Meals Manager. – Full Authority
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NEW: Roads, Parking & Pathways Team
Roads, Parking & Pathways Team
Includes: Roads, parking lots, parking locations, road signs, pathways, road and pathway drainage, cluster lighting, garden carts, road maintenance and snow plowing.
Purpose
To maintain the roads, pathways, and related infrastructure in good, safe, and functional condition for the community’s use.
Number of Members
4 to 7
Responsibility & Authority
Overall responsibility for maintenance and long-term stewardship of the roads, pathways, and related infrastructure.
Specific Responsibilities and Authorities
- Maintain and repair roads, parking lots, and parking locations. – Full Authority
- Maintain and repair pathways. – Full Authority
- Maintain and manage road signs as necessary. – Full Authority
- Maintain road and pathway drainage. – Full Authority
- Maintain and repair cluster lighting. – Full Authority
- Maintain and repair garden carts. – Full Authority
- Oversee activities within team’s areas of responsibility. Create guidelines for those activities. – Full Authority
- Ensure that agreements related to team’s areas of responsibility are followed. – Full Authority
- Collaborate with PAT to oversee road maintenance equipment and snow plowing implements. – Proposal Authority
Team Reserves Revision
September 24, 2025
Posted Decision
We approved by consensus the following proposal:
RPP is authorized to hire community members who have been adequately trained to grade roads at a rate of $30 per hour. Money to pay for road grading will come from the Roads, Parking, & Pathways CSR.
Revise the following Team Reserves:
Dining Room Tables
Team: CH
Type: Replacement
Old Reserve Cap: $800
Old Life Cycle: 25
Old Annual Funding: $32
New Reserve Cap: $4,000
New Life Cycle: 35
New Annual Funding: $114
Dining Room Chairs
Team: CH
Type: Replacement
Old Reserve Cap: $5,000
Old Life Cycle: 20
Old Annual Funding: $250
New Reserve Cap: $5,000
New Life Cycle: 30
New Annual Funding: $167
Boiler
Team: CH
Type: Replacement
Old Reserve Cap: $5,000
Old Life Cycle: 30
Old Annual Funding: $167
New Reserve Cap: $7,500
New Life Cycle: 30
New Annual Funding: $250
Hot Water Heater
Team: CH
Type: Replacement
Old Reserve Cap: $2,000
Old Life Cycle: 20
Old Annual Funding: $100
New Reserve Cap: $3,000
New Life Cycle: 20
New Annual Funding: $150
Tennis Court Resurfacing
Team: CFT
Type: Major Maintenance
Old Reserve Cap: $4,375
Old Life Cycle: 15
Old Annual Funding: $292
New Reserve Cap: $6,000
New Life Cycle: 10
New Annual Funding: $600
Workshop Wood Staining
Team: CFT
Type: Major Maintenance
Old Reserve Cap: $1,375
Old Life Cycle: 8
Old Annual Funding: $172
New Reserve Cap: $2,000
New Life Cycle: 8
New Annual Funding: $250
Workshop Garage Doors
Team: CFT
Type: Replacement
Old Reserve Cap: $2,500
Old Life Cycle: 50
Old Annual Funding: $50
New Reserve Cap: $6,000
New Life Cycle: 50
New Annual Funding: $120
Cluster Drainage System
Team: LST
Type: Major Maintenance
Old Reserve Cap: $1,250
Old Life Cycle: 5
Old Annual Funding: $250
New Reserve Cap: $3,500
New Life Cycle: 5
New Annual Funding: $700
Greenhouse Pond
Team: G&G
Type: Replacement
Old Reserve Cap: $800
Old Life Cycle: 20
Old Annual Funding: $40
New Reserve Cap: $1,000
New Life Cycle: 20
New Annual Funding: $50
Greenhouse Dome Maintenance
Team: G&G
Type: Major Maintenance
Old Reserve Cap: $500
Old Life Cycle: 5
Old Annual Funding: $100
New Reserve Cap: $1,000
New Life Cycle: 10
New Annual Funding: $100
Tractors - Major Repair (>$500)
Team: PAT
Type: Major Maintenance
Old Reserve Cap: $7,000
Old Life Cycle: 5
Old Annual Funding: $1,400
New Reserve Cap: $9,000
New Life Cycle: 5
New Annual Funding: $1,800
—————————————————--
Create the following new Team Reserves:
Workshop Gutters
Team: CFT
Type: Replacement
New Reserve Cap: $1,200
New Life Cycle: 50
New Annual Funding: $24
Carports Gutters & Fire Tarps
Team: CFT
Type: Replacement
New Reserve Cap: $6,600
New Life Cycle: 50
New Annual Funding: $132
—————————————————--
Convert the following Team Reserves to a Planning Reserves:
Hot Tub
Team: CFT
Type: Replacement
Old Reserve Cap: $6,000
Old Life Cycle: 25
Old Annual Funding: $240
New Reserve Cap: $22,000
New Life Cycle: 25
New Annual Funding: $880
Balance Carry Forward: $6,000
Workshop Roof
Team: CFT
Type: Replacement
Old Reserve Cap: $10,000
Old Life Cycle: 50
Old Annual Funding: $200
New Reserve Cap: $34,000
New Life Cycle: 50
New Annual Funding: $680
Balance Carry Forward: $5,000
Carports Exterior Wood Staining
Team: CFT
Type: Major Maintenance
Old Reserve Cap: $10,000
Old Life Cycle: 10
Old Annual Funding: $1,000
New Reserve Cap: $12,000
New Life Cycle: 8
New Annual Funding: $1,500
September 24, 2025
Posted Decision
We approved by consensus the following proposal:
RPP is authorized to hire community members who have been adequately trained to grade roads at a rate of $30 per hour. Money to pay for road grading will come from the Roads, Parking, & Pathways CSR.
Revise the following Team Reserves:
Dining Room Tables
Team: CH
Type: Replacement
Old Reserve Cap: $800
Old Life Cycle: 25
Old Annual Funding: $32
New Reserve Cap: $4,000
New Life Cycle: 35
New Annual Funding: $114
Dining Room Chairs
Team: CH
Type: Replacement
Old Reserve Cap: $5,000
Old Life Cycle: 20
Old Annual Funding: $250
New Reserve Cap: $5,000
New Life Cycle: 30
New Annual Funding: $167
Boiler
Team: CH
Type: Replacement
Old Reserve Cap: $5,000
Old Life Cycle: 30
Old Annual Funding: $167
New Reserve Cap: $7,500
New Life Cycle: 30
New Annual Funding: $250
Hot Water Heater
Team: CH
Type: Replacement
Old Reserve Cap: $2,000
Old Life Cycle: 20
Old Annual Funding: $100
New Reserve Cap: $3,000
New Life Cycle: 20
New Annual Funding: $150
Tennis Court Resurfacing
Team: CFT
Type: Major Maintenance
Old Reserve Cap: $4,375
Old Life Cycle: 15
Old Annual Funding: $292
New Reserve Cap: $6,000
New Life Cycle: 10
New Annual Funding: $600
Workshop Wood Staining
Team: CFT
Type: Major Maintenance
Old Reserve Cap: $1,375
Old Life Cycle: 8
Old Annual Funding: $172
New Reserve Cap: $2,000
New Life Cycle: 8
New Annual Funding: $250
Workshop Garage Doors
Team: CFT
Type: Replacement
Old Reserve Cap: $2,500
Old Life Cycle: 50
Old Annual Funding: $50
New Reserve Cap: $6,000
New Life Cycle: 50
New Annual Funding: $120
Cluster Drainage System
Team: LST
Type: Major Maintenance
Old Reserve Cap: $1,250
Old Life Cycle: 5
Old Annual Funding: $250
New Reserve Cap: $3,500
New Life Cycle: 5
New Annual Funding: $700
Greenhouse Pond
Team: G&G
Type: Replacement
Old Reserve Cap: $800
Old Life Cycle: 20
Old Annual Funding: $40
New Reserve Cap: $1,000
New Life Cycle: 20
New Annual Funding: $50
Greenhouse Dome Maintenance
Team: G&G
Type: Major Maintenance
Old Reserve Cap: $500
Old Life Cycle: 5
Old Annual Funding: $100
New Reserve Cap: $1,000
New Life Cycle: 10
New Annual Funding: $100
Tractors - Major Repair (>$500)
Team: PAT
Type: Major Maintenance
Old Reserve Cap: $7,000
Old Life Cycle: 5
Old Annual Funding: $1,400
New Reserve Cap: $9,000
New Life Cycle: 5
New Annual Funding: $1,800
—————————————————--
Create the following new Team Reserves:
Workshop Gutters
Team: CFT
Type: Replacement
New Reserve Cap: $1,200
New Life Cycle: 50
New Annual Funding: $24
Carports Gutters & Fire Tarps
Team: CFT
Type: Replacement
New Reserve Cap: $6,600
New Life Cycle: 50
New Annual Funding: $132
—————————————————--
Convert the following Team Reserves to a Planning Reserves:
Hot Tub
Team: CFT
Type: Replacement
Old Reserve Cap: $6,000
Old Life Cycle: 25
Old Annual Funding: $240
New Reserve Cap: $22,000
New Life Cycle: 25
New Annual Funding: $880
Balance Carry Forward: $6,000
Workshop Roof
Team: CFT
Type: Replacement
Old Reserve Cap: $10,000
Old Life Cycle: 50
Old Annual Funding: $200
New Reserve Cap: $34,000
New Life Cycle: 50
New Annual Funding: $680
Balance Carry Forward: $5,000
Carports Exterior Wood Staining
Team: CFT
Type: Major Maintenance
Old Reserve Cap: $10,000
Old Life Cycle: 10
Old Annual Funding: $1,000
New Reserve Cap: $12,000
New Life Cycle: 8
New Annual Funding: $1,500