Decision Log 2008 |
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Steering Team Slate
February 25, 2008
Community Meeting
We approved by consensus the following proposal:
To accept the proposed slate for the 2008 steering team of Laurie Lauer, Scott Kuster, Sue Austin, Jeff Markel, Mac Thomson.
Hire Eric Husted for Pasture Work
April 20, 2008
Posted Decision
We approved by consensus the following proposal:
The P & A team will hire Eric Husted, member of Heartwood, to perform work for pay in the Heartwood pastures. He will be paid for work directly related to carrying out the 5 year plan, but not for work that involves his own animals or work that will provide a direct monetary benefit, e.g., mowing, raking and baling hay. He will be paid $15/hr for most labor and $20/hr if using his horses for a project that would otherwise use Lucy the Tractor.
Vision & Values Revision
August 20, 2008
Posted Decision
We approved by consensus to revise the Vision & Values Agreement by adding Values for Interconnectedness, Participation, and Education.
2009 HOA Budget
December 2, 2008
Community Meeting
We approved by consensus the following 2009 HOA budget:
OPERATING BUDGET 11/18/08
SOURCES
HOA ASSESSMENTS $48,817
LESS: TEAM RESERVES -6,000
LESS: EXTRAORDINARY SOURCES -2,200
LESS: CREATE PLANNING RESERVE – NET -800
LESS: TRACTOR LOAN REPAYMENT -4,000
LAUNDRY 1,800
WORKSHOP USE FEES 0
LATE FEES 300
TOTAL SOURCES $37,917
USEs
COMMON HOUSE$5,050
LAND STEWARDSHIP2,050
PASTURE & AG 6,850
GARDEN & GREENHOUSE1,000
COMMON FACILITIES13,300
PROCESS AND COMMUNICATION700
MEMBERSHIP1,075
CELEBRATION250
FINANCE3,550
DESIGN REVIEW0
STEERING300
CONTINGENCY (10%)3,792
TOTAL USES$37,917
NET CASH FLOW – OPERATING$0
A) ASSESSMENTS
Monthly assessments will be:
$85 for a household of 0
$113 for a household of 1
$142 for a household of 2
$170 for a household of 3
$199 for a household of 4
$227 for a household of 5
$256 for a household of 6
It is estimated that this will generate a 12 month total of approximately $48,817.
B) 2009 OPERATING USES BUDGETS
Consistent with the budget spreadsheet dated 11/18/08 (above), the total 2009 Operating Uses budget will be $37,917. Specific team Operating budgets are detailed in the spreadsheet. Teams are authorized to spend their Operating budgets as they decide consistent with their responsibilities listed in our Teams agreement.
C) 2009 EXTRAORDINARY SPENDING
The following Extraordinary Spending is authorized for 2009 (see detailed notes below):
LST – SOLAR PUMP OVERHAUL $700
LST – PRESSURE TANK REPLACEMENT $500
PAT – IRRIGATION PIPES $800
PAT – FLAT BED TRAILER $200
C1 Team with spending authorization is indicated.
C2 Funding for Extraordinary Spending will come from assessments.
D) PLANNING RESERVES
E) PASTURE & AG TEAM 5 YEAR PLAN REVISION
The Pasture & Ag Team 5 Year Plan from May 7, 2007 will be replaced with the following:
The P & A Team will strive to have healthy pastures which are financially self sufficient by 2012. Financially self sufficient means that the income generated through pasture use fees and leases will cover pasture costs so that funds from the HOA will not be needed. To get healthy pastures, the specific goals will be to make all parts of the pasture easily irrigable, replace undesirable weeds with desirable crops, and construct solid perimeter fencing around all pastures.
To make this happen, a gross total of approximately $83,651 will be needed, less approximately $19,177 for pasture and tractor use fees and leases and grants received for a net total of approximately $64,474. Annual spending authorizations are subject to community approval during our annual budget work. Grants will be applied for whenever possible.
F) GARDEN & GREENHOUSE MAD MONEY
The Garden & Greenhouse team is authorized to sell produce it produces and/or lease G&G facilities. Revenues from such sales or leases will go into a G&G Mad Money account.
G) WASTE REDUCTION
The Common Facilities team is to work to lead the community in reducing our waste in order to save money and reduce our environmental impact.
2009 Interns
December 5, 2008
Posted Decision
We approved by consensus the following proposal:
Grant permission to Heartwood Farms to have up to 6 interns, including a farm manager, live at Heartwood during the growing season of 2009 (approximately May to September). Heartwood Farms will be responsible for the interns. Heartwood Farms will collaborate with the appropriate teams to ensure the best possible outcome for the interns and the community.
Detailed stipulations for interns:
• Heartwood Farms will ensure a good system of communication and conflict resolution among the interns and between the interns and the community.
• Interns (not including the farm manager) will be housed in tents in the trees north of the pasture. The Farm manager with be housed in the yurt, with the other interns, or possibly another location. Housing location will be determined in consultation with the LST and CH teams to the extent those teams are affected.
• Any increase in insurance costs due to interns living on the land will be paid by Heartwood Farms.
• Toilet facilities that meet county standards will be provided (to be determined in consultation with CFT and CH team to the extent it affects those teams).
• Adequate potable water will be provided (to be determined in consultation with CFT and CH team to the extent it affects those teams).
• Showering facilities will be provided (to be determined in consultation with CFT and CH teams to the extent that it affects those teams).
• All interns will complete an intern membership process (to be determined in consultation with the Membership team), but will not be required to complete our standard membership process. They will not become community members unless they complete our standard membership process and are living in one of the cohousing homes. The intern process will include a criminal background check and a child registry check to be paid for by Heartwood Farms.
• Interns will not pay HOA dues.
• Interns will be welcome to attend community meals, potlucks, and other social gatherings. Heartwood Farms will pay for the interns’ common meals (visitor price).
• Interns will not be allowed use of the hot tub, workshop, or tractor.
• Only the Farm manager will be allowed to use the CH laundry facilities. He/she will pay the usual fees. Other interns will do their laundry offsite.
Waive HOA Dues for Jim
December 19, 2008
Posted Decision
We approved by consensus the following proposal:
The Finance team is to exclude Jim Wilson from the census for purposes of computing HOA assessments.
February 25, 2008
Community Meeting
We approved by consensus the following proposal:
To accept the proposed slate for the 2008 steering team of Laurie Lauer, Scott Kuster, Sue Austin, Jeff Markel, Mac Thomson.
Hire Eric Husted for Pasture Work
April 20, 2008
Posted Decision
We approved by consensus the following proposal:
The P & A team will hire Eric Husted, member of Heartwood, to perform work for pay in the Heartwood pastures. He will be paid for work directly related to carrying out the 5 year plan, but not for work that involves his own animals or work that will provide a direct monetary benefit, e.g., mowing, raking and baling hay. He will be paid $15/hr for most labor and $20/hr if using his horses for a project that would otherwise use Lucy the Tractor.
Vision & Values Revision
August 20, 2008
Posted Decision
We approved by consensus to revise the Vision & Values Agreement by adding Values for Interconnectedness, Participation, and Education.
2009 HOA Budget
December 2, 2008
Community Meeting
We approved by consensus the following 2009 HOA budget:
OPERATING BUDGET 11/18/08
SOURCES
HOA ASSESSMENTS $48,817
LESS: TEAM RESERVES -6,000
LESS: EXTRAORDINARY SOURCES -2,200
LESS: CREATE PLANNING RESERVE – NET -800
LESS: TRACTOR LOAN REPAYMENT -4,000
LAUNDRY 1,800
WORKSHOP USE FEES 0
LATE FEES 300
TOTAL SOURCES $37,917
USEs
COMMON HOUSE$5,050
LAND STEWARDSHIP2,050
PASTURE & AG 6,850
GARDEN & GREENHOUSE1,000
COMMON FACILITIES13,300
PROCESS AND COMMUNICATION700
MEMBERSHIP1,075
CELEBRATION250
FINANCE3,550
DESIGN REVIEW0
STEERING300
CONTINGENCY (10%)3,792
TOTAL USES$37,917
NET CASH FLOW – OPERATING$0
A) ASSESSMENTS
Monthly assessments will be:
$85 for a household of 0
$113 for a household of 1
$142 for a household of 2
$170 for a household of 3
$199 for a household of 4
$227 for a household of 5
$256 for a household of 6
It is estimated that this will generate a 12 month total of approximately $48,817.
B) 2009 OPERATING USES BUDGETS
Consistent with the budget spreadsheet dated 11/18/08 (above), the total 2009 Operating Uses budget will be $37,917. Specific team Operating budgets are detailed in the spreadsheet. Teams are authorized to spend their Operating budgets as they decide consistent with their responsibilities listed in our Teams agreement.
C) 2009 EXTRAORDINARY SPENDING
The following Extraordinary Spending is authorized for 2009 (see detailed notes below):
LST – SOLAR PUMP OVERHAUL $700
LST – PRESSURE TANK REPLACEMENT $500
PAT – IRRIGATION PIPES $800
PAT – FLAT BED TRAILER $200
C1 Team with spending authorization is indicated.
C2 Funding for Extraordinary Spending will come from assessments.
D) PLANNING RESERVES
- -The Planning Reserves for TRAILS ($700) and SITE LIGHT UPGRADE ($1000) will be eliminated.
- -The Planning Reserve for SITE DESIGN IMPLEMENT ($1000) will be renamed WORKSHOP AREA IMPACT MITIGATION.
- -A new Planning Reserve called LST CLUSTER IRRIGATION UPGRADE will be created for $2500.
E) PASTURE & AG TEAM 5 YEAR PLAN REVISION
The Pasture & Ag Team 5 Year Plan from May 7, 2007 will be replaced with the following:
The P & A Team will strive to have healthy pastures which are financially self sufficient by 2012. Financially self sufficient means that the income generated through pasture use fees and leases will cover pasture costs so that funds from the HOA will not be needed. To get healthy pastures, the specific goals will be to make all parts of the pasture easily irrigable, replace undesirable weeds with desirable crops, and construct solid perimeter fencing around all pastures.
To make this happen, a gross total of approximately $83,651 will be needed, less approximately $19,177 for pasture and tractor use fees and leases and grants received for a net total of approximately $64,474. Annual spending authorizations are subject to community approval during our annual budget work. Grants will be applied for whenever possible.
F) GARDEN & GREENHOUSE MAD MONEY
The Garden & Greenhouse team is authorized to sell produce it produces and/or lease G&G facilities. Revenues from such sales or leases will go into a G&G Mad Money account.
G) WASTE REDUCTION
The Common Facilities team is to work to lead the community in reducing our waste in order to save money and reduce our environmental impact.
2009 Interns
December 5, 2008
Posted Decision
We approved by consensus the following proposal:
Grant permission to Heartwood Farms to have up to 6 interns, including a farm manager, live at Heartwood during the growing season of 2009 (approximately May to September). Heartwood Farms will be responsible for the interns. Heartwood Farms will collaborate with the appropriate teams to ensure the best possible outcome for the interns and the community.
Detailed stipulations for interns:
• Heartwood Farms will ensure a good system of communication and conflict resolution among the interns and between the interns and the community.
• Interns (not including the farm manager) will be housed in tents in the trees north of the pasture. The Farm manager with be housed in the yurt, with the other interns, or possibly another location. Housing location will be determined in consultation with the LST and CH teams to the extent those teams are affected.
• Any increase in insurance costs due to interns living on the land will be paid by Heartwood Farms.
• Toilet facilities that meet county standards will be provided (to be determined in consultation with CFT and CH team to the extent it affects those teams).
• Adequate potable water will be provided (to be determined in consultation with CFT and CH team to the extent it affects those teams).
• Showering facilities will be provided (to be determined in consultation with CFT and CH teams to the extent that it affects those teams).
• All interns will complete an intern membership process (to be determined in consultation with the Membership team), but will not be required to complete our standard membership process. They will not become community members unless they complete our standard membership process and are living in one of the cohousing homes. The intern process will include a criminal background check and a child registry check to be paid for by Heartwood Farms.
• Interns will not pay HOA dues.
• Interns will be welcome to attend community meals, potlucks, and other social gatherings. Heartwood Farms will pay for the interns’ common meals (visitor price).
• Interns will not be allowed use of the hot tub, workshop, or tractor.
• Only the Farm manager will be allowed to use the CH laundry facilities. He/she will pay the usual fees. Other interns will do their laundry offsite.
Waive HOA Dues for Jim
December 19, 2008
Posted Decision
We approved by consensus the following proposal:
The Finance team is to exclude Jim Wilson from the census for purposes of computing HOA assessments.