Decision Log 2010 |
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Team Reserves Revision
January 3, 2010
Posted Decision
We approved by consensus the following proposal:
Revise the Heartwood HOA Team Reserves detail consistent with the table above.
January 3, 2010
Posted Decision
We approved by consensus the following proposal:
Revise the Heartwood HOA Team Reserves detail consistent with the table above.
2010 HOA Budget
February 11, 2010
Posted Decision
We approved by consensus the following proposal:
2010 HOA BUDGET PROPOSALS
OPERATING BUDGET 01/25/10
SUMMARY
HOA ASSESSMENTS $67,187
LESS: TEAM RESERVES -6,000
LESS: EXTRAORDINARY SPENDING -350
LESS: ADD TO PLANNING RESERVE -2,500
LESS: WATER WELL LOAN REPAYMENT-16,571
LESS: TRACTOR LOAN REPAYMENT -4,000
LAUNDRY 1,800
WORKSHOP USE FEES 0
LATE FEES 240
TOTAL SUMMARY $39,806
USES
COMMON HOUSE $5,050
LAND STEWARDSHIP 2,275
PASTURE & AG 5,700
GARDEN & GREENHOUSE 600
COMMON FACILITIES 15,125
PROCESS AND COMMUNICATION 750
MEMBERSHIP 1,075
CELEBRATION 250
FINANCE 4,700
DESIGN REVIEW 0
STEERING 300
CONTINGENCY (10%) 3,981
TOTAL USES $39,806
NET CASH FLOW – OPERATING $0
A) ASSESSMENTS
Monthly assessments will be:
$117 for a household of 0
$153 for a household of 1
$189 for a household of 2
$225 for a household of 3
$261 for a household of 4
$297 for a household of 5
$333 for a household of 6
$369 for a household of 7
It is estimated that this will generate a 12 month total of approximately $67,187.
B) 2010 OPERATING USES BUDGETS
Consistent with the budget spreadsheet dated 01/25/10 (above), the total 2010 Operating Uses budget will be $39,806. Specific team Operating budgets are detailed in the spreadsheet. Teams are authorized to spend their Operating budgets as they decide consistent with their responsibilities listed in our Teams agreement.
C) 2010 EXTRAORDINARY SPENDING
The following Extraordinary Spending authorized for 2010 is to be funded from assessments and the $3000 from the Major Emergency Planning Reserve (see detailed notes below):
CFT – HOT TUB JETS PUMP$400
CFT – ET BED #1 / SEPTIC LINES$1500
PAT – IRRIGATION PIPES$1100
LST – S.S. PONDEROSA CARGO NET$350
The following Extraordinary Spending authorized for 2010 is to be funded from the Barn Reserve (see detailed notes below):
PAT – LOAFING SHED & FARM BARN$6,000
The following Extraordinary Spending authorized for 2010 is to be funded by borrowing from our various other reserves and paying the loan back over 7 years beginning in 2010 (see detailed notes below):
CFT – NEW DOMESTIC WATER WELL$91,000
CFT – WATER DELIVERY$15,000
CFT – IRRIGATION WATER LINE$6,000
CFT – TREATED WATER LINE TO PASTURE$4,000
C1 Team with spending authorization is indicated.
C2 The HOA will spend up to $400 to replace the hot tub jet pump. The rest of the money is to be raised privately.
C3 Some of the spending for the New Domestic Water Well and Water Delivery actually happened in 2009.
C4 Expenditures for the Irrigation Water Line and the Treated Water Line to Pasture will only be spent if we drill the new water well in the pasture. If we drill the new water well outside of the pasture (probably near the cluster), those projects will not happen.
D) PLANNING RESERVES
The Major Emergency Planning Reserve ($3000) will be used.
$6000 from the Barn Planning Reserve will be used.
Another $2500 will be added to the LST Cluster Irrigation Upgrade Planning Reserve.
D1 The Land Stewardship team will propose a comprehensive plan for community approval for a major upgrade of the irrigation system including goals, major components, and estimated costs.
E) PASTURE & AG TEAM 5 YEAR PLAN REVISION
The Pasture & Ag Team 5 Year Plan from December 1, 2008 will be replaced with the following:
By investing significant amounts of time and money over the 5 years from 2007 tot 2011, the P & A Team will strive to have healthy pastures by 2012. To get healthy pastures, the specific goals will be to make all parts of the pasture easily irrigable, replace undesirable weeds with desirable crops, and construct solid perimeter fencing around all pastures. Beginning in 2012, it is expected that the pastures will require only a moderate operating budget.
To make this happen, a gross total of approximately $87,512 will be needed, less approximately $15,081 for pasture and tractor use fees and leases and grants received for a net total of approximately $72,431. Annual spending authorizations are subject to community approval during our annual budget work. Grants will be applied for whenever possible.
February 11, 2010
Posted Decision
We approved by consensus the following proposal:
2010 HOA BUDGET PROPOSALS
OPERATING BUDGET 01/25/10
SUMMARY
HOA ASSESSMENTS $67,187
LESS: TEAM RESERVES -6,000
LESS: EXTRAORDINARY SPENDING -350
LESS: ADD TO PLANNING RESERVE -2,500
LESS: WATER WELL LOAN REPAYMENT-16,571
LESS: TRACTOR LOAN REPAYMENT -4,000
LAUNDRY 1,800
WORKSHOP USE FEES 0
LATE FEES 240
TOTAL SUMMARY $39,806
USES
COMMON HOUSE $5,050
LAND STEWARDSHIP 2,275
PASTURE & AG 5,700
GARDEN & GREENHOUSE 600
COMMON FACILITIES 15,125
PROCESS AND COMMUNICATION 750
MEMBERSHIP 1,075
CELEBRATION 250
FINANCE 4,700
DESIGN REVIEW 0
STEERING 300
CONTINGENCY (10%) 3,981
TOTAL USES $39,806
NET CASH FLOW – OPERATING $0
A) ASSESSMENTS
Monthly assessments will be:
$117 for a household of 0
$153 for a household of 1
$189 for a household of 2
$225 for a household of 3
$261 for a household of 4
$297 for a household of 5
$333 for a household of 6
$369 for a household of 7
It is estimated that this will generate a 12 month total of approximately $67,187.
B) 2010 OPERATING USES BUDGETS
Consistent with the budget spreadsheet dated 01/25/10 (above), the total 2010 Operating Uses budget will be $39,806. Specific team Operating budgets are detailed in the spreadsheet. Teams are authorized to spend their Operating budgets as they decide consistent with their responsibilities listed in our Teams agreement.
C) 2010 EXTRAORDINARY SPENDING
The following Extraordinary Spending authorized for 2010 is to be funded from assessments and the $3000 from the Major Emergency Planning Reserve (see detailed notes below):
CFT – HOT TUB JETS PUMP$400
CFT – ET BED #1 / SEPTIC LINES$1500
PAT – IRRIGATION PIPES$1100
LST – S.S. PONDEROSA CARGO NET$350
The following Extraordinary Spending authorized for 2010 is to be funded from the Barn Reserve (see detailed notes below):
PAT – LOAFING SHED & FARM BARN$6,000
The following Extraordinary Spending authorized for 2010 is to be funded by borrowing from our various other reserves and paying the loan back over 7 years beginning in 2010 (see detailed notes below):
CFT – NEW DOMESTIC WATER WELL$91,000
CFT – WATER DELIVERY$15,000
CFT – IRRIGATION WATER LINE$6,000
CFT – TREATED WATER LINE TO PASTURE$4,000
C1 Team with spending authorization is indicated.
C2 The HOA will spend up to $400 to replace the hot tub jet pump. The rest of the money is to be raised privately.
C3 Some of the spending for the New Domestic Water Well and Water Delivery actually happened in 2009.
C4 Expenditures for the Irrigation Water Line and the Treated Water Line to Pasture will only be spent if we drill the new water well in the pasture. If we drill the new water well outside of the pasture (probably near the cluster), those projects will not happen.
D) PLANNING RESERVES
The Major Emergency Planning Reserve ($3000) will be used.
$6000 from the Barn Planning Reserve will be used.
Another $2500 will be added to the LST Cluster Irrigation Upgrade Planning Reserve.
D1 The Land Stewardship team will propose a comprehensive plan for community approval for a major upgrade of the irrigation system including goals, major components, and estimated costs.
E) PASTURE & AG TEAM 5 YEAR PLAN REVISION
The Pasture & Ag Team 5 Year Plan from December 1, 2008 will be replaced with the following:
By investing significant amounts of time and money over the 5 years from 2007 tot 2011, the P & A Team will strive to have healthy pastures by 2012. To get healthy pastures, the specific goals will be to make all parts of the pasture easily irrigable, replace undesirable weeds with desirable crops, and construct solid perimeter fencing around all pastures. Beginning in 2012, it is expected that the pastures will require only a moderate operating budget.
To make this happen, a gross total of approximately $87,512 will be needed, less approximately $15,081 for pasture and tractor use fees and leases and grants received for a net total of approximately $72,431. Annual spending authorizations are subject to community approval during our annual budget work. Grants will be applied for whenever possible.
2010 Intern Agreement
February 21, 2010
Posted Decision
We approved by consensus the following proposal:
Grant permission to Heartwood Farms to have up to 5 interns and a farm administrator live at Heartwood during the growing season of 2010 (approximately April to November). Heartwood Farms will be responsible for the interns. Heartwood Farms will collaborate with the appropriate teams to ensure the best possible outcome for the interns and the community. Detailed stipulations for interns:
• Heartwood Farms will ensure a good system of communication and conflict resolution between the interns and the community.
• Interns may be housed in tents in the trees north of the pasture or possibly the yurt.
• Any increase in insurance costs due to Heartwood Farms operations will be paid by Heartwood Farms.
• Composting toilet facilities will be provided (Humanure).
• All interns will complete an intern membership process, but will not be required to complete our standard membership process. They will not become community members unless they choose to complete the standard membership process.
• Interns will not pay HOA dues.
• Interns will be welcome to attend community meals, potlucks, and other social gatherings.
• Interns will not be allowed use of the hot tub, workshop, or tractor.
• They will be allowed full use of the common house including the shower if this remains necessary
* They will ONLY be allowed to do laundry during the wee
February 21, 2010
Posted Decision
We approved by consensus the following proposal:
Grant permission to Heartwood Farms to have up to 5 interns and a farm administrator live at Heartwood during the growing season of 2010 (approximately April to November). Heartwood Farms will be responsible for the interns. Heartwood Farms will collaborate with the appropriate teams to ensure the best possible outcome for the interns and the community. Detailed stipulations for interns:
• Heartwood Farms will ensure a good system of communication and conflict resolution between the interns and the community.
• Interns may be housed in tents in the trees north of the pasture or possibly the yurt.
• Any increase in insurance costs due to Heartwood Farms operations will be paid by Heartwood Farms.
• Composting toilet facilities will be provided (Humanure).
• All interns will complete an intern membership process, but will not be required to complete our standard membership process. They will not become community members unless they choose to complete the standard membership process.
• Interns will not pay HOA dues.
• Interns will be welcome to attend community meals, potlucks, and other social gatherings.
• Interns will not be allowed use of the hot tub, workshop, or tractor.
• They will be allowed full use of the common house including the shower if this remains necessary
* They will ONLY be allowed to do laundry during the wee
Steering Team Slate for 2010
March 08, 2010
Posted Decision
We approved by consensus the following proposal:
The 2010 steering team members will be Anne Bartlett, Shannon Iris, Mary Meuser, Tom Garcia and Sondra Joyce.
March 08, 2010
Posted Decision
We approved by consensus the following proposal:
The 2010 steering team members will be Anne Bartlett, Shannon Iris, Mary Meuser, Tom Garcia and Sondra Joyce.
2010 Intern Agreement Revision
March 26, 2010
Posted Decision
We approved by consensus the following proposal:
Replace the first sentence of the 2010 Intern Agreement with the following:
Grant permission to Heartwood Farms to have up to 6 interns live at Heartwood at any given time during the growing season of 2010 (approximately April to November)
March 26, 2010
Posted Decision
We approved by consensus the following proposal:
Replace the first sentence of the 2010 Intern Agreement with the following:
Grant permission to Heartwood Farms to have up to 6 interns live at Heartwood at any given time during the growing season of 2010 (approximately April to November)
Kris Living in Pasture For Summer 2010
April 18, 2010
Posted Decision
We approved by consensus the following proposal:
Allow Kris to live in the pasture for the 2010 growing season. She may place her trailer and a tent near the seedling house on the far (west) side of the oak trees so as to buffer the view of them from Heartwood Lane
April 18, 2010
Posted Decision
We approved by consensus the following proposal:
Allow Kris to live in the pasture for the 2010 growing season. She may place her trailer and a tent near the seedling house on the far (west) side of the oak trees so as to buffer the view of them from Heartwood Lane
September 26, 2010
Lyn Goldberg Filling Vacancy on 2010 Steering Team
Posted Decision
We approved by consensus the following proposal:
Elect Lyn Goldberg to fill the vacancy left by Shannon Iris on the 2010 Steering Team.
Lyn Goldberg Filling Vacancy on 2010 Steering Team
Posted Decision
We approved by consensus the following proposal:
Elect Lyn Goldberg to fill the vacancy left by Shannon Iris on the 2010 Steering Team.
November 14, 2010
Pay Pete Nast for Greenhouse Repair
Posted Decision
We approved by consensus the following proposal:
Pay Pete Nast approximately $700 to replace wood at base of the greenhouse
Pay Pete Nast for Greenhouse Repair
Posted Decision
We approved by consensus the following proposal:
Pay Pete Nast approximately $700 to replace wood at base of the greenhouse
December 12, 2010
Excess Root Cellar Funds to New Root Cellar
Posted Decision
We approved by consensus the following proposal:
Allow Heartwood Farms to use the $625 excess funds from the construction of the first root cellar for the construction of the next root cellar down in the pasture.
Excess Root Cellar Funds to New Root Cellar
Posted Decision
We approved by consensus the following proposal:
Allow Heartwood Farms to use the $625 excess funds from the construction of the first root cellar for the construction of the next root cellar down in the pasture.
2011 HOA Budget
December 12, 2010
Posted Decision
We approved by consensus the following proposal:
A) ASSESSMENTS
Monthly assessments will be:
$104 for a household of 0
$139 for a household of 1
$173 for a household of 2
$208 for a household of 3
$242 for a household of 4
$277 for a household of 5
$311 for a household of 6
$346 for a household of 7
It is estimated that this will generate a 12 month total of approximately $60,188.
B) 2011 OPERATING USES BUDGETS
Consistent with the budget spreadsheet dated 12/01/10 (above), the total 2011 Operating Uses budget will be $40,583. Specific team Operating budgets are detailed in the spreadsheet. Teams are authorized to spend their Operating budgets as they decide consistent with their responsibilities listed in our Teams agreement.
C) 2011 EXTRAORDINARY SPENDING
The following Extraordinary Spending authorized for 2011 is to be funded from assessments:
CFT – 2 WATER METERS $300
MEM – WEBSITE DESIGN $800
PAT – PASTURE CROSS FENCING $2,000
PAT – SEEP REPAIR & NEW POND $1,955
TOTAL – EXTRAORDINARY SPENDING REQUESTS $5,055
C1 Team with spending authorization is indicated.
C2 Some of the spending for Website Design may happen in 2010.
D) PLANNING RESERVES
Another $2500 will be added to the LST Cluster Irrigation Upgrade Planning Reserve.
D1 The Land Stewardship team will propose a comprehensive plan for community approval for a major upgrade of the irrigation system including goals, major components, and estimated costs.
December 12, 2010
Posted Decision
We approved by consensus the following proposal:
A) ASSESSMENTS
Monthly assessments will be:
$104 for a household of 0
$139 for a household of 1
$173 for a household of 2
$208 for a household of 3
$242 for a household of 4
$277 for a household of 5
$311 for a household of 6
$346 for a household of 7
It is estimated that this will generate a 12 month total of approximately $60,188.
B) 2011 OPERATING USES BUDGETS
Consistent with the budget spreadsheet dated 12/01/10 (above), the total 2011 Operating Uses budget will be $40,583. Specific team Operating budgets are detailed in the spreadsheet. Teams are authorized to spend their Operating budgets as they decide consistent with their responsibilities listed in our Teams agreement.
C) 2011 EXTRAORDINARY SPENDING
The following Extraordinary Spending authorized for 2011 is to be funded from assessments:
CFT – 2 WATER METERS $300
MEM – WEBSITE DESIGN $800
PAT – PASTURE CROSS FENCING $2,000
PAT – SEEP REPAIR & NEW POND $1,955
TOTAL – EXTRAORDINARY SPENDING REQUESTS $5,055
C1 Team with spending authorization is indicated.
C2 Some of the spending for Website Design may happen in 2010.
D) PLANNING RESERVES
Another $2500 will be added to the LST Cluster Irrigation Upgrade Planning Reserve.
D1 The Land Stewardship team will propose a comprehensive plan for community approval for a major upgrade of the irrigation system including goals, major components, and estimated costs.
2012 HOA Budget
December 12, 2010
Posted Decision
We approved by consensus the following proposal:
A) ASSESSMENTS
Monthly assessments will be:
$104 for a household of 0
$139 for a household of 1
$173 for a household of 2
$208 for a household of 3
$242 for a household of 4
$277 for a household of 5
$311 for a household of 6
$346 for a household of 7
It is estimated that this will generate a 12 month total of approximately $60,188.
B) 2012 OPERATING USES BUDGETS
Consistent with the budget spreadsheet dated 12/01/10 (above), the total 2012 Operating Uses budget will be $40,583. Specific team Operating budgets are detailed in the spreadsheet. Teams are authorized to spend their Operating budgets as they decide consistent with their responsibilities listed in our Teams agreement.
C) 2012 EXTRAORDINARY SPENDING
There is no specific Extraordinary Spending authorized for 2012, but a total of $5055 for Extraordinary Spending for 2012 is funded from assessments. In the future the community may choose to authorize specific Extraordinary Spending Requests for 2012. Any shortfall or surplus resulting from a difference between the amount funded and the amount authorized for Extraordinary Spending in 2012 will be adjusted for when preparing the 2013 HOA budget.
D) PLANNING RESERVES
Another $2500 will be added to the LST Cluster Irrigation Upgrade Planning Reserve.
D1 The Land Stewardship team will propose a comprehensive plan for community approval for a major upgrade of the irrigation system including goals, major components, and estimated costs.
December 12, 2010
Posted Decision
We approved by consensus the following proposal:
A) ASSESSMENTS
Monthly assessments will be:
$104 for a household of 0
$139 for a household of 1
$173 for a household of 2
$208 for a household of 3
$242 for a household of 4
$277 for a household of 5
$311 for a household of 6
$346 for a household of 7
It is estimated that this will generate a 12 month total of approximately $60,188.
B) 2012 OPERATING USES BUDGETS
Consistent with the budget spreadsheet dated 12/01/10 (above), the total 2012 Operating Uses budget will be $40,583. Specific team Operating budgets are detailed in the spreadsheet. Teams are authorized to spend their Operating budgets as they decide consistent with their responsibilities listed in our Teams agreement.
C) 2012 EXTRAORDINARY SPENDING
There is no specific Extraordinary Spending authorized for 2012, but a total of $5055 for Extraordinary Spending for 2012 is funded from assessments. In the future the community may choose to authorize specific Extraordinary Spending Requests for 2012. Any shortfall or surplus resulting from a difference between the amount funded and the amount authorized for Extraordinary Spending in 2012 will be adjusted for when preparing the 2013 HOA budget.
D) PLANNING RESERVES
Another $2500 will be added to the LST Cluster Irrigation Upgrade Planning Reserve.
D1 The Land Stewardship team will propose a comprehensive plan for community approval for a major upgrade of the irrigation system including goals, major components, and estimated costs.
2011 HWF Interns and Apprentices
December 14, 2010
Posted Decision
We approved by consensus the following proposal:
Heartwood Farms may have the following people live at Heartwood:
- during the 2011 growing season: up to 8 interns and/or apprentices at any one time living in the trees north of the pasture
- during the 2011 growing season: Kris Hill living near the seedling house
The growing season runs from approximately April to November.
All appropriate government approvals and permits related to people associated with Heartwood Farms living at Heartwood will be acquired and maintained.
Heartwood Farms will be responsible for the interns and apprentices. Heartwood Farms will collaborate with the appropriate teams to ensure the best possible outcome for the interns, apprentices, and the community. Heartwood Farms will specifically maintain written agreements regarding the resources Heartwood Farms uses with the Pasture and Agriculture, Common House, Garden & Greenhouse, Common Facilities, and Land Stewardship teams. Additionally, Heartwood Farms will ensure a good system of communication and conflict resolution between the interns, apprentices, and the community.
Any increase in insurance costs due to Heartwood Farms operations will be paid by Heartwood Farms.
All interns will complete an intern orientation process, but will not be required to complete our standard membership process. They will not become community members unless they choose to complete the standard membership process. Apprentices will be required to complete our standard membership process within 90 days of becoming an apprentice.
December 14, 2010
Posted Decision
We approved by consensus the following proposal:
Heartwood Farms may have the following people live at Heartwood:
- during the 2011 growing season: up to 8 interns and/or apprentices at any one time living in the trees north of the pasture
- during the 2011 growing season: Kris Hill living near the seedling house
The growing season runs from approximately April to November.
All appropriate government approvals and permits related to people associated with Heartwood Farms living at Heartwood will be acquired and maintained.
Heartwood Farms will be responsible for the interns and apprentices. Heartwood Farms will collaborate with the appropriate teams to ensure the best possible outcome for the interns, apprentices, and the community. Heartwood Farms will specifically maintain written agreements regarding the resources Heartwood Farms uses with the Pasture and Agriculture, Common House, Garden & Greenhouse, Common Facilities, and Land Stewardship teams. Additionally, Heartwood Farms will ensure a good system of communication and conflict resolution between the interns, apprentices, and the community.
Any increase in insurance costs due to Heartwood Farms operations will be paid by Heartwood Farms.
All interns will complete an intern orientation process, but will not be required to complete our standard membership process. They will not become community members unless they choose to complete the standard membership process. Apprentices will be required to complete our standard membership process within 90 days of becoming an apprentice.