Decision Log 2012 |
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Intern Agreement
January 2012
Posted Decision
We approved by consensus the 2012 Intern Agreement which reads:
During the 2012 growing season: up to 8 interns and/or apprentices at any one time living in the trees north of the pasture
The growing season runs from approximately April to November.
Heartwood Farms will be responsible for the interns and apprentices. Heartwood Farms will collaborate with the appropriate teams to ensure the best possible outcome for the interns, apprentices, and the community. Heartwood Farms will specifically maintain written agreements regarding the resources Heartwood Farms uses with the Pasture and Agriculture, Common House, Garden & Greenhouse, Common Facilities, and Land Stewardship teams.
Additionally, Heartwood Farms will ensure a good system of communication and conflict resolution between the interns, apprentices, and the community.
Any increase in insurance costs due to Heartwood Farms operations will be paid by Heartwood Farms.
All interns will complete an intern orientation process, but will not be required to complete our standard membership process. They will not become community members unless they choose to complete the standard membership process. Apprentices will be required to complete our standard membership process within 90 days of becoming an apprentice.
January 2012
Posted Decision
We approved by consensus the 2012 Intern Agreement which reads:
During the 2012 growing season: up to 8 interns and/or apprentices at any one time living in the trees north of the pasture
The growing season runs from approximately April to November.
Heartwood Farms will be responsible for the interns and apprentices. Heartwood Farms will collaborate with the appropriate teams to ensure the best possible outcome for the interns, apprentices, and the community. Heartwood Farms will specifically maintain written agreements regarding the resources Heartwood Farms uses with the Pasture and Agriculture, Common House, Garden & Greenhouse, Common Facilities, and Land Stewardship teams.
Additionally, Heartwood Farms will ensure a good system of communication and conflict resolution between the interns, apprentices, and the community.
Any increase in insurance costs due to Heartwood Farms operations will be paid by Heartwood Farms.
All interns will complete an intern orientation process, but will not be required to complete our standard membership process. They will not become community members unless they choose to complete the standard membership process. Apprentices will be required to complete our standard membership process within 90 days of becoming an apprentice.
New Steering Team Slate
Posted Decision
We approved by consensus the following slate for Steering Team:
Scott Fallows, Lynne McGee, Ronda Ramsier, Gail Davidson, Pete Nast, and Michael Walker.
Posted Decision
We approved by consensus the following slate for Steering Team:
Scott Fallows, Lynne McGee, Ronda Ramsier, Gail Davidson, Pete Nast, and Michael Walker.
Revise Budget and Assessments Agreement
February 2012
Posted Decision
We approved by consensus a revision to the Budget and Assessments Agreement in the following way:
Replace the fourth sentence of the first paragraph in the Assessments section of our Budget & Assessments agreement with the following:
Only people who intend to live here for less than 30 days are excluded from the census.
February 2012
Posted Decision
We approved by consensus a revision to the Budget and Assessments Agreement in the following way:
Replace the fourth sentence of the first paragraph in the Assessments section of our Budget & Assessments agreement with the following:
Only people who intend to live here for less than 30 days are excluded from the census.
2013 HOA Budget and Team Reserves
December 17, 2012
Posted Decision
We approved by posted decision consensus the following budget and team reserves for 2013:
A) ASSESSMENTS
Monthly assessments will be:
$140 for a household of 0
$187 for a household of 1
$233 for a household of 2
$280 for a household of 3
$327 for a household of 4
$373 for a household of 5
$420 for a household of 6
$467 for a household of 7
It is estimated that this will generate a 12 month total of approximately $80,644.
B) 2013 OPERATING USES BUDGETS
Consistent with the Operating Budget spreadsheet dated 12/17/12 (above), the total 2013 Operating Uses budget will be $38,194. Specific team Operating budgets are detailed in the spreadsheet. Teams are authorized to spend their Operating budgets as they decide consistent with their responsibilities listed in our Teams agreement.
C) 2013 EXTRAORDINARY SPENDING
The following Extraordinary Spending is authorized for 2013 (see detailed notes below):
CFT - ET BED SEPTIC LINES CLEAN-OUTS $1,000
CFT - WEST END FIRE HYDRANT $2,000
CFT - LOCATE CURB STOPS $600
CFT - WATER DELIVERY - 2012 $2,500
CFT - WATER DELIVERY - 2013 $13,000
C1 Team with spending authorization is indicated.
C2 Funding for Extraordinary Spending will come from assessments.
C3 Spending authorization for CFT - WEST END FIRE HYDRANT is contingent upon BP doing the excavation work at no charge.
D) TEAM RESERVE REVISIONS
The following specific Team Reserves will be created or revised with the following Reserve Cap, Life Cycle, and Annual Funding amounts:
Also, the Team Reserves for Heartwood Cinema, the old Solar Pump, Pathway replacement, and Water Tests - Organics will be eliminated.
E) TEAM RESERVE FUNDING: Team Reserve funding will remain the same as in the past, except that the perpetual annual funding amount from assessments will increase from $6000 to $7000.
F) TEAM RESERVES MOVED TO PLANNING RESERVES: The following specific Team Reserves will be changed to Planning Reserves with the following Reserve Cap, Life Cycle, and Annual Funding amounts:
Each of these Planning Reserves will receive annual funding in the amount specified until the balance of that Planning Reserve reaches the Reserve Cap.
The 12/31/12 Balance of each Planning Reserve will be moved from Team Reserves to the specific Planning Reserve.
The Tractor Replacement Planning Reserve will be reviewed by 12/31/14.
E) ADDITIONAL PLANNING RESERVES: Another $500 will be added to the LST Cluster Irrigation Upgrade Planning Reserve.
A Planning Reserve for ET Bed Repair or Replacement will be created. The Planning Reserve will receive annual funding of $3700 until the balance of that Planning Reserve reaches $100,000.
A Planning Reserve for Potable Water Supply Upgrade will be created in the amount of $4500.
New Steering Team Slate
April 1, 2013
Posted Decision
We approved by consensus the following proposal:
November 2012
Agreement with Heartwood Farms
We approved by consensus an agreement between HWF and HWC for the 2013 growing season which reads as follows:
For the 2013 growing season the contract between HWC and HWF will be as follows:
1. The private entity HWF will be responsible for the care of the North Pasture.
2. HWF will not receive HOA funds.
3. HWF will report directly to the ST who will manage this contract.
4. HWF will continue the active process of working towards compliance with county regulations.
5. During 2013 HWC will continue to define the relationship between HWC/HWF and a decision will be reached no later than the planning of 2014’s growing season.
6. HWF will not make substantial changes to non-seasonal infrastructure during the 2013 growing season.
7. The current agreements with all teams will remain in effect through the 2013 growing season unless both parties agree a change is needed.
New Steering Team Slate
April 1, 2013
Posted Decision
We approved by consensus the following proposal:
July 2012
Community Work Agreement
We approved by consensus a revision to the Community Work Agreement.
Background: At the 6/18/12 Community Meeting, members made a consensus decision to adopt the new Work System proposed by CWaP (see my chat post 6/28, as well as hard copies posted on the CH bulletin boards). The Community Work Agreement needs to be revised to reflect this decision.
The Community Work Agreement was created in 2000, so additional changes were made to bring it up to date. The old agreement can be found here: : http://www.heartwoodcohousing.com/agreements/resources/community-work. (link no longer works)
At the 7/16/12 Community Meeting, a draft revision of the agreement was introduced and discussed. Minor changes were made, and unanimous conceptual agreement was reached on the revised draft.
The changes made to the document during the 7/16 meeting necessitate bringing the proposal back to the community for final consensus.
Jul 28, 2012
This decision has PASSED on July 28, 2012.
New Steering Team Slate
April 1, 2013
Posted Decision
We approved by consensus the following proposal:
May 27, 2012 Posted Decision
New solar-powered pump system for cluster irrigation
We approved by consensus the following proposal:
A: To accept the “Comprehensive List of Options” (posted May 13, 2012)–for the purpose of purchasing the solar pump. This means that this List of Options is agreed to in general-enough to support the purchase of the solar pump & dedicated array, but that specific details of the comprehensive plan will be revisited in a future meeting.
B: To immediately purchase and install a new, higher capacity solar pump and dedicated solar array, and deepen the middle pond. The total cost will not exceed $12,925. (This pump is able to operate on both solar/DC and AC current.)
C: To provide authority to LST to spend the $10,000 in the Cluster System Irrigation Upgrade Planning Reserve for Proposal B, and to spend the $1,675 in the Renewable Energy Fund for Proposal B.
December 17, 2012
Posted Decision
We approved by posted decision consensus the following budget and team reserves for 2013:
A) ASSESSMENTS
Monthly assessments will be:
$140 for a household of 0
$187 for a household of 1
$233 for a household of 2
$280 for a household of 3
$327 for a household of 4
$373 for a household of 5
$420 for a household of 6
$467 for a household of 7
It is estimated that this will generate a 12 month total of approximately $80,644.
B) 2013 OPERATING USES BUDGETS
Consistent with the Operating Budget spreadsheet dated 12/17/12 (above), the total 2013 Operating Uses budget will be $38,194. Specific team Operating budgets are detailed in the spreadsheet. Teams are authorized to spend their Operating budgets as they decide consistent with their responsibilities listed in our Teams agreement.
C) 2013 EXTRAORDINARY SPENDING
The following Extraordinary Spending is authorized for 2013 (see detailed notes below):
CFT - ET BED SEPTIC LINES CLEAN-OUTS $1,000
CFT - WEST END FIRE HYDRANT $2,000
CFT - LOCATE CURB STOPS $600
CFT - WATER DELIVERY - 2012 $2,500
CFT - WATER DELIVERY - 2013 $13,000
C1 Team with spending authorization is indicated.
C2 Funding for Extraordinary Spending will come from assessments.
C3 Spending authorization for CFT - WEST END FIRE HYDRANT is contingent upon BP doing the excavation work at no charge.
D) TEAM RESERVE REVISIONS
The following specific Team Reserves will be created or revised with the following Reserve Cap, Life Cycle, and Annual Funding amounts:
Also, the Team Reserves for Heartwood Cinema, the old Solar Pump, Pathway replacement, and Water Tests - Organics will be eliminated.
E) TEAM RESERVE FUNDING: Team Reserve funding will remain the same as in the past, except that the perpetual annual funding amount from assessments will increase from $6000 to $7000.
F) TEAM RESERVES MOVED TO PLANNING RESERVES: The following specific Team Reserves will be changed to Planning Reserves with the following Reserve Cap, Life Cycle, and Annual Funding amounts:
Each of these Planning Reserves will receive annual funding in the amount specified until the balance of that Planning Reserve reaches the Reserve Cap.
The 12/31/12 Balance of each Planning Reserve will be moved from Team Reserves to the specific Planning Reserve.
The Tractor Replacement Planning Reserve will be reviewed by 12/31/14.
E) ADDITIONAL PLANNING RESERVES: Another $500 will be added to the LST Cluster Irrigation Upgrade Planning Reserve.
A Planning Reserve for ET Bed Repair or Replacement will be created. The Planning Reserve will receive annual funding of $3700 until the balance of that Planning Reserve reaches $100,000.
A Planning Reserve for Potable Water Supply Upgrade will be created in the amount of $4500.
New Steering Team Slate
April 1, 2013
Posted Decision
We approved by consensus the following proposal:
November 2012
Agreement with Heartwood Farms
We approved by consensus an agreement between HWF and HWC for the 2013 growing season which reads as follows:
For the 2013 growing season the contract between HWC and HWF will be as follows:
1. The private entity HWF will be responsible for the care of the North Pasture.
2. HWF will not receive HOA funds.
3. HWF will report directly to the ST who will manage this contract.
4. HWF will continue the active process of working towards compliance with county regulations.
5. During 2013 HWC will continue to define the relationship between HWC/HWF and a decision will be reached no later than the planning of 2014’s growing season.
6. HWF will not make substantial changes to non-seasonal infrastructure during the 2013 growing season.
7. The current agreements with all teams will remain in effect through the 2013 growing season unless both parties agree a change is needed.
New Steering Team Slate
April 1, 2013
Posted Decision
We approved by consensus the following proposal:
July 2012
Community Work Agreement
We approved by consensus a revision to the Community Work Agreement.
Background: At the 6/18/12 Community Meeting, members made a consensus decision to adopt the new Work System proposed by CWaP (see my chat post 6/28, as well as hard copies posted on the CH bulletin boards). The Community Work Agreement needs to be revised to reflect this decision.
The Community Work Agreement was created in 2000, so additional changes were made to bring it up to date. The old agreement can be found here: : http://www.heartwoodcohousing.com/agreements/resources/community-work. (link no longer works)
At the 7/16/12 Community Meeting, a draft revision of the agreement was introduced and discussed. Minor changes were made, and unanimous conceptual agreement was reached on the revised draft.
The changes made to the document during the 7/16 meeting necessitate bringing the proposal back to the community for final consensus.
Jul 28, 2012
This decision has PASSED on July 28, 2012.
New Steering Team Slate
April 1, 2013
Posted Decision
We approved by consensus the following proposal:
May 27, 2012 Posted Decision
New solar-powered pump system for cluster irrigation
We approved by consensus the following proposal:
A: To accept the “Comprehensive List of Options” (posted May 13, 2012)–for the purpose of purchasing the solar pump. This means that this List of Options is agreed to in general-enough to support the purchase of the solar pump & dedicated array, but that specific details of the comprehensive plan will be revisited in a future meeting.
B: To immediately purchase and install a new, higher capacity solar pump and dedicated solar array, and deepen the middle pond. The total cost will not exceed $12,925. (This pump is able to operate on both solar/DC and AC current.)
C: To provide authority to LST to spend the $10,000 in the Cluster System Irrigation Upgrade Planning Reserve for Proposal B, and to spend the $1,675 in the Renewable Energy Fund for Proposal B.