Decision Log 2015 |
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New Steering Team Slate
March 2015
Posted Decision
We approved by consensus the following proposal:
The Steering Team slate of Dick Grossman, Laurie Lauer, Paul Nazaryk, Gail Davidson, and Christine Maisano, with Mary Walker as Treasurer, was approved.
March 2015
Posted Decision
We approved by consensus the following proposal:
The Steering Team slate of Dick Grossman, Laurie Lauer, Paul Nazaryk, Gail Davidson, and Christine Maisano, with Mary Walker as Treasurer, was approved.
Revise Budget and Assessments Agreement
April 2015
Posted Decision
We approved by consensus the following proposal:
Replace the first paragraph of the Assessments section of our Budget & Assessments agreement with the following two paragraphs:
All homeowners are assessed monthly. Assessments are allocated 50% on a per lot basis and 50% on a per person basis. For purposes of making this calculation, the census of how many people are living in each home is updated at the beginning of each month. Only people who intend to or do in fact live here for less than 30 days are excluded from the census. That means that anyone who intends to live here for 30 or more days gets included in the census and also anyone who in fact lives here for 30 or more days gets included in the census, regardless of their original intention. A person is removed from the census if they intend to or do in fact move away for more than 90 days.
For purposes of updating the census, “staying” in someone’s home is considered synonymous with “living” in someone’s home. Also, any definitions such as Guest, Renter, Member, etc. from the Membership agreement have no bearing on the census. It is simply a count of people living in each home, presumably consuming community resources.
April 2015
Posted Decision
We approved by consensus the following proposal:
Replace the first paragraph of the Assessments section of our Budget & Assessments agreement with the following two paragraphs:
All homeowners are assessed monthly. Assessments are allocated 50% on a per lot basis and 50% on a per person basis. For purposes of making this calculation, the census of how many people are living in each home is updated at the beginning of each month. Only people who intend to or do in fact live here for less than 30 days are excluded from the census. That means that anyone who intends to live here for 30 or more days gets included in the census and also anyone who in fact lives here for 30 or more days gets included in the census, regardless of their original intention. A person is removed from the census if they intend to or do in fact move away for more than 90 days.
For purposes of updating the census, “staying” in someone’s home is considered synonymous with “living” in someone’s home. Also, any definitions such as Guest, Renter, Member, etc. from the Membership agreement have no bearing on the census. It is simply a count of people living in each home, presumably consuming community resources.
Agreement Revisions
May 2015
Posted Decision
We approved by consensus the following proposal:
Revisions to the Decision Making and Meetings Agreement were consensed on by posted decision. For specifics about the changes, please see PDF.
Revisions to the Membership Agreement were consensed on by posted decision. For specifics about the changes please see PDF.
Revisions to the Prospective Member Checklist (PMC) were consensed on by posted decision. See PDF for comparison and specifics changes.
May 2015
Posted Decision
We approved by consensus the following proposal:
Revisions to the Decision Making and Meetings Agreement were consensed on by posted decision. For specifics about the changes, please see PDF.
Revisions to the Membership Agreement were consensed on by posted decision. For specifics about the changes please see PDF.
Revisions to the Prospective Member Checklist (PMC) were consensed on by posted decision. See PDF for comparison and specifics changes.
Revise Community Work Agreement and Teams Agreement
July 15, 2015
Posted Decision
We approved by consensus the following proposal:
Revisions to the Community Work Agreement and the Teams Agreement were consensed on by posted decision. The revisions extend the expectation of team membership to include task force participation and substantive team contributions as a way of fulfilling the expectation. For specifics about the change, please see PDF.
July 15, 2015
Posted Decision
We approved by consensus the following proposal:
Revisions to the Community Work Agreement and the Teams Agreement were consensed on by posted decision. The revisions extend the expectation of team membership to include task force participation and substantive team contributions as a way of fulfilling the expectation. For specifics about the change, please see PDF.
Adopt the Heartwood Ranch Private Road Maintenance Agreement
August 25, 2015
Posted Decision
We approved by consensus the following proposal:
The community consensed, by posted decision proposal, on adopting the Heartwood Ranch Private Road Maintenance Agreement to file with La Plata County. Because the existing Heartwood covenants do not specifically address road maintenance, a formal agreement was needed to satisfy this requirement of mortgage companies.
August 25, 2015
Posted Decision
We approved by consensus the following proposal:
The community consensed, by posted decision proposal, on adopting the Heartwood Ranch Private Road Maintenance Agreement to file with La Plata County. Because the existing Heartwood covenants do not specifically address road maintenance, a formal agreement was needed to satisfy this requirement of mortgage companies.
Revise Garden & Greenhouse Section of the Teams Agreement
September 13, 2015
Posted Decision
We approved by consensus the following proposal:
Revisions to the Garden & Greenhouse portion of the Teams Agreement were consensed on by posted decision. The revisions including removing all references to "community garden" and adding the "root cellar" as an area for which the team is responsible, expanded the number of members from 3 to 4 to 7 to 8, and adding the statement "To grow food in these spaces for free communal use by all community members" under the team's Purpose statement.
September 13, 2015
Posted Decision
We approved by consensus the following proposal:
Revisions to the Garden & Greenhouse portion of the Teams Agreement were consensed on by posted decision. The revisions including removing all references to "community garden" and adding the "root cellar" as an area for which the team is responsible, expanded the number of members from 3 to 4 to 7 to 8, and adding the statement "To grow food in these spaces for free communal use by all community members" under the team's Purpose statement.
Revise CFT Section of the Teams Agreement
October 21, 2015
Posted Decision
We approved by consensus the following proposal:
October 21, 2015
Posted Decision
We approved by consensus the following proposal:
- To add "snow removal from pathways and roads" and "drainage ditches in the cluster and outside the cluster" to team's areas of responsibility;
- To remove "quarter-pipes," "maintain and set thermostats in Common House," and "provide information for community-built homes with microprocessor-controlled furnaces" from the team's areas of responsibility; and
- To increase the suggested number of members to "6 to 8."
Revise LST Section of the Teams Agreement
October 22, 2015
Posted Decision
We approved by consensus the following proposal:
We agreed by posted decision consensus to revise the LST section of the Teams Agreement by merging the following two sections as outlined:
Current wording:
Manage and maintain village green, S.S. Ponderosa, entry turnaround island, sledding hill, and cluster irrigation system (including garden pond, upper pond, pumps, pipes, etc.) – Full Authority
Trails, gathering nodes, and remote storage / resource areas:
• Create facility. – Proposal Authority
• Manage and maintain facility. – Full Authority
Proposed wording:
Manage and maintain village green, S.S. Ponderosa, entry turnaround island, sledding hill, cluster irrigation system (including garden pond, upper pond, pumps, pipes, etc.), trails, gathering nodes, and remote storage / resource areas – Full Authority
October 22, 2015
Posted Decision
We approved by consensus the following proposal:
We agreed by posted decision consensus to revise the LST section of the Teams Agreement by merging the following two sections as outlined:
Current wording:
Manage and maintain village green, S.S. Ponderosa, entry turnaround island, sledding hill, and cluster irrigation system (including garden pond, upper pond, pumps, pipes, etc.) – Full Authority
Trails, gathering nodes, and remote storage / resource areas:
• Create facility. – Proposal Authority
• Manage and maintain facility. – Full Authority
Proposed wording:
Manage and maintain village green, S.S. Ponderosa, entry turnaround island, sledding hill, cluster irrigation system (including garden pond, upper pond, pumps, pipes, etc.), trails, gathering nodes, and remote storage / resource areas – Full Authority
2016 HOA Budget
November 30, 2015
Posted Decision
We approved by consensus the following proposal:
We approved by posted decision consensus the following budget for 2016:
A) ASSESSMENTS
Monthly assessments will be:
$136 for a household of 0
$189 for a household of 1
$242 for a household of 2
$295 for a household of 3
$347 for a household of 4
$400 for a household of 5
$453 for a household of 6
$506 for a household of 7
It is estimated that this will generate a 12 month total of approximately $78,520.
B) OPERATING USES BUDGETS
Consistent with the Operating Budget spreadsheet dated 11/17/15 (above), the total 2016 Operating Uses budget will be $49,667. Specific team Operating budgets are detailed in the spreadsheet. Teams are authorized to spend their Operating budgets as they decide consistent with their responsibilities listed in our Teams agreement.
C) EXTRAORDINARY SPENDING
The following Extraordinary Spending is authorized for 2016 (see detailed notes below):
LST - FIRE PREPAREDNESS EQUIPMENT $430
LST - SS PONDEROSA REPAIR & MAINTENANCE $450
CFT - 2015 SEPTIC REPAIR & UPGRADE $5,725
CFT - HOT TUB CONTROLLERS REPLACEMENT $600
TOTAL $7,205
C1 Team with spending authorization is indicated.
C2 Spending authorization is effective immediately and ends on December 31, 2016, unless otherwise noted.
C3 Extraordinary Spending is to be consistent with the Extraordinary Spending Request submitted and this proposal.
C4 Funding for Extraordinary Spending will come from assessments and non-reserved savings.
C5 Spending authorizations from 2014 and 2015 for CFT - DRILL & HOOK UP WELL #5 ($104,000) and LST - CLUSTER IRRIG WATER LINE ($3,800) will be combined and have their authorization extended through 12/31/17.
C6 CFT - 2015 SEPTIC REPAIR & UPGRADE ($5,725) will be used to pay for septic system repair and upgrade work that happened in 2015.
D) PLANNING RESERVES
$5,725 from the ET Bed Repair or Replacement Planning Reserve will be used to pay for septic system repair and upgrade work that happened in 2015.
The CFT Broadband Internet Planning Reserve will receive annual funding of $3000 beginning in 2016 until the balance of that Planning Reserve reaches $15,000.
E) TEAM RESERVES
Annual contribution to Team Reserves will be $8000 per year starting in 2016 (was $7000). This is in addition to operating profits that automatically get added to Team Reserves at yearend.
F) LOAN REPAYMENTS
Loans will be paid back as follows in 2016:
WATER TANK ROAD LOAN REPAYMENT $600
WATER WELL #5 LOAN REPAYMENT $9,200
G) MAD MONEY FUNDS
Mad Money Funds will be eliminated in 2016. Balances of those funds will transfer into Non-Reserved Savings.
November 30, 2015
Posted Decision
We approved by consensus the following proposal:
We approved by posted decision consensus the following budget for 2016:
A) ASSESSMENTS
Monthly assessments will be:
$136 for a household of 0
$189 for a household of 1
$242 for a household of 2
$295 for a household of 3
$347 for a household of 4
$400 for a household of 5
$453 for a household of 6
$506 for a household of 7
It is estimated that this will generate a 12 month total of approximately $78,520.
B) OPERATING USES BUDGETS
Consistent with the Operating Budget spreadsheet dated 11/17/15 (above), the total 2016 Operating Uses budget will be $49,667. Specific team Operating budgets are detailed in the spreadsheet. Teams are authorized to spend their Operating budgets as they decide consistent with their responsibilities listed in our Teams agreement.
C) EXTRAORDINARY SPENDING
The following Extraordinary Spending is authorized for 2016 (see detailed notes below):
LST - FIRE PREPAREDNESS EQUIPMENT $430
LST - SS PONDEROSA REPAIR & MAINTENANCE $450
CFT - 2015 SEPTIC REPAIR & UPGRADE $5,725
CFT - HOT TUB CONTROLLERS REPLACEMENT $600
TOTAL $7,205
C1 Team with spending authorization is indicated.
C2 Spending authorization is effective immediately and ends on December 31, 2016, unless otherwise noted.
C3 Extraordinary Spending is to be consistent with the Extraordinary Spending Request submitted and this proposal.
C4 Funding for Extraordinary Spending will come from assessments and non-reserved savings.
C5 Spending authorizations from 2014 and 2015 for CFT - DRILL & HOOK UP WELL #5 ($104,000) and LST - CLUSTER IRRIG WATER LINE ($3,800) will be combined and have their authorization extended through 12/31/17.
C6 CFT - 2015 SEPTIC REPAIR & UPGRADE ($5,725) will be used to pay for septic system repair and upgrade work that happened in 2015.
D) PLANNING RESERVES
$5,725 from the ET Bed Repair or Replacement Planning Reserve will be used to pay for septic system repair and upgrade work that happened in 2015.
The CFT Broadband Internet Planning Reserve will receive annual funding of $3000 beginning in 2016 until the balance of that Planning Reserve reaches $15,000.
E) TEAM RESERVES
Annual contribution to Team Reserves will be $8000 per year starting in 2016 (was $7000). This is in addition to operating profits that automatically get added to Team Reserves at yearend.
F) LOAN REPAYMENTS
Loans will be paid back as follows in 2016:
WATER TANK ROAD LOAN REPAYMENT $600
WATER WELL #5 LOAN REPAYMENT $9,200
G) MAD MONEY FUNDS
Mad Money Funds will be eliminated in 2016. Balances of those funds will transfer into Non-Reserved Savings.
Pay Jack McGroder $1200
December 27, 2015
Posted Decision
We approved by consensus the following proposal:
We approved by posted decision consensus the following proposal: The community pay Jack McGroder $1200.00 for the huge amount of work that he has performed to the community’s benefit on Heartwood Lane and other roads and parking lots, and for his help with the installation of our 5th well.
December 27, 2015
Posted Decision
We approved by consensus the following proposal:
We approved by posted decision consensus the following proposal: The community pay Jack McGroder $1200.00 for the huge amount of work that he has performed to the community’s benefit on Heartwood Lane and other roads and parking lots, and for his help with the installation of our 5th well.
Revise Decision Making & Meetings Agreement
December 30, 2015
Posted Decision
We approved by consensus the following proposal:
Replacing:
Observer: Anyone is welcome to come and observe without participating. Observers are allowed to participate only during the opening and closing of the meeting -- not while topics are being addressed. The exception is input solicited from an expert on the topic being considered.
With:
Observer: Anyone is welcome to come and observe without participating. Observers are allowed to participate only during the opening and closing of the meeting – not while topics are being addressed. Exceptions to this:
December 30, 2015
Posted Decision
We approved by consensus the following proposal:
Replacing:
Observer: Anyone is welcome to come and observe without participating. Observers are allowed to participate only during the opening and closing of the meeting -- not while topics are being addressed. The exception is input solicited from an expert on the topic being considered.
With:
Observer: Anyone is welcome to come and observe without participating. Observers are allowed to participate only during the opening and closing of the meeting – not while topics are being addressed. Exceptions to this:
- Input solicited from an expert on the topic being considered.
- All attendees are welcome to participate in discussions and practice during training and education type meetings.