Decision Log 2022 |
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2022 Steering Team Slate
March 2, 2022
Posted Decision
We approved by consensus the following proposal:
The 2022 Steering Team Slate will be the same as last year:
March 2, 2022
Posted Decision
We approved by consensus the following proposal:
The 2022 Steering Team Slate will be the same as last year:
- Robert Michael Weinbaum Walker
- Ronda Sue Ramsier
- Nisargo Martina Troy
- Kaitlin Maria Miller
Fire Tarps for Carports
March 4, 2022
Posted Decision
We approved by consensus the following proposal:
Authorize the Fire Mitigation TF to use up to $2200 of Carport Roofs & Gutters Team Reserve to purchase fire resistant tarps and related mounting hardware, and to install one such in each of the current 32 private carports. The spending authorization will be effective immediately and will expire on 12/31/22.
Revise the name of the Carport Roofs & Gutters Team Reserve to the Carport Roofs, Gutters, & Fire Tarps Team Reserve.
March 4, 2022
Posted Decision
We approved by consensus the following proposal:
Authorize the Fire Mitigation TF to use up to $2200 of Carport Roofs & Gutters Team Reserve to purchase fire resistant tarps and related mounting hardware, and to install one such in each of the current 32 private carports. The spending authorization will be effective immediately and will expire on 12/31/22.
Revise the name of the Carport Roofs & Gutters Team Reserve to the Carport Roofs, Gutters, & Fire Tarps Team Reserve.
Paying HW Members for Work on Recreating Irrigation Systems
April 29, 2022
Posted Decision
We approved by consensus the following proposal:
Pay Jack and probably one other HW member for their labor to replace the irrigation systems the Pine River Ditch company is requiring. Through this approval PAT is given the authority to choose the other laborer. (Anyone wanting to do this labor please let PAT know.) Total number of hours is currently unknown but likely more than 40 and less than 80. Paying $20/hr.
April 29, 2022
Posted Decision
We approved by consensus the following proposal:
Pay Jack and probably one other HW member for their labor to replace the irrigation systems the Pine River Ditch company is requiring. Through this approval PAT is given the authority to choose the other laborer. (Anyone wanting to do this labor please let PAT know.) Total number of hours is currently unknown but likely more than 40 and less than 80. Paying $20/hr.
Budget & Assessments Agreement Revision - Contingency Fund Allocations
June 1, 2022
Posted Decision
We approved by consensus the following proposal:
Replace the second sentence in the Spending section of the Budget & Assessments Agreement with the following:
The Steering team is authorized to allocate the Contingency Fund as it sees fit for the good of the community. They may allocate some or all of the Contingency Fund to a team that has incurred unexpected expenses and is therefore likely to spend more than their budget, even if the team has not yet spent the entire budget at the time of the request. This applies to a team’s Operating budget as well as Extraordinary Spending and Team Reserve budgets for which the team is responsible.
June 1, 2022
Posted Decision
We approved by consensus the following proposal:
Replace the second sentence in the Spending section of the Budget & Assessments Agreement with the following:
The Steering team is authorized to allocate the Contingency Fund as it sees fit for the good of the community. They may allocate some or all of the Contingency Fund to a team that has incurred unexpected expenses and is therefore likely to spend more than their budget, even if the team has not yet spent the entire budget at the time of the request. This applies to a team’s Operating budget as well as Extraordinary Spending and Team Reserve budgets for which the team is responsible.
Spending Authorization for P2 Related Projects
July 15, 2022
Posted Decision
We approved by consensus the following proposal:
July 15, 2022
Posted Decision
We approved by consensus the following proposal:
- Heartwood Ranch HOA will pay $85,000 to Tara Development for building the emergency access road, replacing ET bed #3, and retiring well #4. In accepting that payment, Tara Development agrees to release the HOA from any and all further financial claims, obligations, etc., related to the development of Heartwood Phase 2.
- Payment will be made to Tara Development when ground is broken for P2. Henceforth, Tara Development is solely responsible for the costs of building P2, and assumes all related liabilities.
- If it turns out that we do not need to build an emergency access, the community will make a new determination of the total amount to be paid.
- As decided on February 1, 2021, Phase 2 will pay $92,400 to Phase 1 to tie into the Phase 1 water system. The timing of those payments will be: $30,800 when the water system is hooked up and functional within P2 (builder can use P1 water for P2 construction); $30,800 after P2 gets a C.O. for the first P2 home completed; and $30,800 after P2 gets a C.O. for the eighth P2 home completed.
- If P2 does not get built, no payments will be made (neither the $85,000 nor the $92,400).
- Once payment is made, P1 is released from any further payment obligations related to the development of P2.
- Release specifically includes:
- Costs associated with building emergency access road, replacing ET bed #3, and retiring well #4.
- Costs due to the relocation of P1 utility lines due to the P2 development. For example, the septic line running to ET bed #2 and the water lines coming from wells #2 and #5.
- Cost of adding a pond liner to the middle pond to increase its holding capacity to allow for P2 to utilize the middle pond for the P2 cluster irrigation water system.
- Cost of pathway from P1 to P2.
- Cost of possible privacy/buffering fence on south side of east parking lot.
- Release specifically does not include:
- Ongoing work to revise covenants. Those costs are shared 24:14 between P1 and P2 per the P2 Agreement.
- Any possible work on P1 infrastructure that would not otherwise be affected by P2 development, but which P1 chooses to have done during P2 development. For example, making P1 septic lines consistent with septic regulations or upgrading the P1 cluster irrigation system.
- This agreement does not preclude additional cost sharing between P1 and P2 for mutually beneficial opportunities unforeseen at this time and not specifically addressed in this agreement.