Decision Log 2023 |
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2023 Steering Team Slate
March 5, 2023
Posted Decision
We approved by consensus the following proposal:
The Steering Team Slate for 2023 is
March 5, 2023
Posted Decision
We approved by consensus the following proposal:
The Steering Team Slate for 2023 is
- Robert Michael Weinbaum Walker
- Nisargo Martina Troy
- Jeffrey Daniel Walker
- Mark A. Waller
- Julie Ann Goodman
Team Reserves Revision
July 29, 2023
Posted Decision
We approved by consensus the following proposal:
Revise the following Team Reserves:
Hot Water Heater
Team: CH
Type: Replacement
Old Reserve Cap: $1,500
Old Life Cycle: 20
Old Annual Funding: $75
New Reserve Cap: $2,000
New Life Cycle: 20
New Annual Funding: $100
Counters
Team: CH
Type: Replacement
Old Reserve Cap: $2,000
Old Life Cycle: 20
Old Annual Funding: $100
New Reserve Cap: $2,500
New Life Cycle: 20
New Annual Funding: $125
Potable Water System
Team: CFT
Type: Critical System
Old Reserve Cap: $10,000
Old Life Cycle: 5
Old Annual Funding: $2,000
New Reserve Cap: $10,000
New Life Cycle: 2
New Annual Funding: $5,000
Septic System
Team: CFT
Type: Critical System
Old Reserve Cap: $8,400
Old Life Cycle: 2
Old Annual Funding: $4,200
New Reserve Cap: $10,000
New Life Cycle: 2
New Annual Funding: $5,000
Snowplowing
Team: CFT
Type: Critical System
Old Reserve Cap: $1,200
Old Life Cycle: 2
Old Annual Funding: $600
New Reserve Cap: $1,900
New Life Cycle: 2
New Annual Funding: $950
Workshop Roof
Team: CFT
Type: Replacement
Old Reserve Cap: $5,500
Old Life Cycle: 75
Old Annual Funding: $73
New Reserve Cap: $10,000
New Life Cycle: 50
New Annual Funding: $200
Cluster Drainage System
Team: CFT
Type: Major Maintenance
Old Reserve Cap: $1,000
Old Life Cycle: 5
Old Annual Funding: $200
New Reserve Cap: $1,250
New Life Cycle: 5
New Annual Funding: $250
Brush Hog
Team: CFT
Type: Replacement
Old Reserve Cap: $4,500
Old Life Cycle: 15
Old Annual Funding: $300
New Reserve Cap: $5,625
New Life Cycle: 15
New Annual Funding: $375
Tennis Court Resurfacing
Team: CFT
Type: Major Maintenance
Old Reserve Cap: $3,500
Old Life Cycle: 15
Old Annual Funding: $233
New Reserve Cap: $4,375
New Life Cycle: 15
New Annual Funding: $292
Workshop Wood Staining
Team: CFT
Type: Major Maintenance
Old Reserve Cap: $1,100
Old Life Cycle: 8
Old Annual Funding: $138
New Reserve Cap: $1,375
New Life Cycle: 8
New Annual Funding: $172
Workshop Garage Doors
Team: CFT
Type: Replacement
Old Reserve Cap: $2,000
Old Life Cycle: 75
Old Annual Funding: $27
New Reserve Cap: $2,500
New Life Cycle: 50
New Annual Funding: $50
Solar Pump (2012)
Team: LST
Type: Replacement
Old Reserve Cap: $2,400
Old Life Cycle: 8
Old Annual Funding: $300
New Reserve Cap: $5,000
New Life Cycle: 8
New Annual Funding: $625
Cluster Irrigation Pressure Pump
Team: LST
Type: Replacement
Old Reserve Cap: $1,000
Old Life Cycle: 7
Old Annual Funding: $143
New Reserve Cap: $1,500
New Life Cycle: 7
New Annual Funding: $214
Gas Pump
Team: LST
Type: Replacement
Old Reserve Cap: $1,400
Old Life Cycle: 8
Old Annual Funding: $175
New Reserve Cap: $2000
New Life Cycle: 10
New Annual Funding: $200
Farm Barn Roof
Team: PAT
Type: Replacement
Old Reserve Cap: $2,000
Old Life Cycle: 40
Old Annual Funding: $50
New Reserve Cap: $5,000
New Life Cycle: 50
New Annual Funding: $100
Hay Barn Roof
Team: PAT
Type: Replacement
Old Reserve Cap: $2,000
Old Life Cycle: 40
Old Annual Funding: $50
New Reserve Cap: $5,000
New Life Cycle: 50
New Annual Funding: $100
Tractor Tires
Team: PAT
Type: Replacement
Old Reserve Cap: $2,500
Old Life Cycle: 13
Old Annual Funding: $192
New Reserve Cap: $3,500
New Life Cycle: 13
New Annual Funding: $269
Rotary Mower
Team: PAT
Type: Replacement
Old Reserve Cap: $2,500
Old Life Cycle: 30
Old Annual Funding: $83
New Reserve Cap: $10,000
New Life Cycle: 30
New Annual Funding: $333
—————————————————--
Create the following new Team Reserves:
Tractor Rear Blade
Team: CFT
Type: Replacement
New Reserve Cap: $5,000
New Life Cycle: 20
New Annual Funding: $250
Mediation
Team: P&C
Type: per Occurrence
New Reserve Cap: $1,000
New Life Cycle: 2
New Annual Funding: $500
Video Conferencing Equipment
Team: P&C
Type: Replacement
New Reserve Cap: $1,400
New Life Cycle: 7
New Annual Funding: $200
UTV - Major Repair (>$500)
Team: PAT
Type: Major Maintenance
New Reserve Cap: $6,000
New Life Cycle: 24
New Annual Funding: $250
Greenhouse Pond
Team: G&G
Type: Replacement
New Reserve Cap: $800
New Life Cycle: 20
New Annual Funding: $40
—————————————————--
Eliminate the following Team Reserve:
Water Tank Road Repair
Team: CFT
Type: Major Maintenance
Old Reserve Cap: $700
Old Life Cycle: 2
Old Annual Funding: $350
—————————————————--
Convert the following Team Reserve to a Planning Reserve:
UTV
Team: PAT
Type: Replacement
Reserve Cap: $18,000
Life Cycle: 30
Annual Funding: $600
Balance Carry Forward: $1,200
July 29, 2023
Posted Decision
We approved by consensus the following proposal:
Revise the following Team Reserves:
Hot Water Heater
Team: CH
Type: Replacement
Old Reserve Cap: $1,500
Old Life Cycle: 20
Old Annual Funding: $75
New Reserve Cap: $2,000
New Life Cycle: 20
New Annual Funding: $100
Counters
Team: CH
Type: Replacement
Old Reserve Cap: $2,000
Old Life Cycle: 20
Old Annual Funding: $100
New Reserve Cap: $2,500
New Life Cycle: 20
New Annual Funding: $125
Potable Water System
Team: CFT
Type: Critical System
Old Reserve Cap: $10,000
Old Life Cycle: 5
Old Annual Funding: $2,000
New Reserve Cap: $10,000
New Life Cycle: 2
New Annual Funding: $5,000
Septic System
Team: CFT
Type: Critical System
Old Reserve Cap: $8,400
Old Life Cycle: 2
Old Annual Funding: $4,200
New Reserve Cap: $10,000
New Life Cycle: 2
New Annual Funding: $5,000
Snowplowing
Team: CFT
Type: Critical System
Old Reserve Cap: $1,200
Old Life Cycle: 2
Old Annual Funding: $600
New Reserve Cap: $1,900
New Life Cycle: 2
New Annual Funding: $950
Workshop Roof
Team: CFT
Type: Replacement
Old Reserve Cap: $5,500
Old Life Cycle: 75
Old Annual Funding: $73
New Reserve Cap: $10,000
New Life Cycle: 50
New Annual Funding: $200
Cluster Drainage System
Team: CFT
Type: Major Maintenance
Old Reserve Cap: $1,000
Old Life Cycle: 5
Old Annual Funding: $200
New Reserve Cap: $1,250
New Life Cycle: 5
New Annual Funding: $250
Brush Hog
Team: CFT
Type: Replacement
Old Reserve Cap: $4,500
Old Life Cycle: 15
Old Annual Funding: $300
New Reserve Cap: $5,625
New Life Cycle: 15
New Annual Funding: $375
Tennis Court Resurfacing
Team: CFT
Type: Major Maintenance
Old Reserve Cap: $3,500
Old Life Cycle: 15
Old Annual Funding: $233
New Reserve Cap: $4,375
New Life Cycle: 15
New Annual Funding: $292
Workshop Wood Staining
Team: CFT
Type: Major Maintenance
Old Reserve Cap: $1,100
Old Life Cycle: 8
Old Annual Funding: $138
New Reserve Cap: $1,375
New Life Cycle: 8
New Annual Funding: $172
Workshop Garage Doors
Team: CFT
Type: Replacement
Old Reserve Cap: $2,000
Old Life Cycle: 75
Old Annual Funding: $27
New Reserve Cap: $2,500
New Life Cycle: 50
New Annual Funding: $50
Solar Pump (2012)
Team: LST
Type: Replacement
Old Reserve Cap: $2,400
Old Life Cycle: 8
Old Annual Funding: $300
New Reserve Cap: $5,000
New Life Cycle: 8
New Annual Funding: $625
Cluster Irrigation Pressure Pump
Team: LST
Type: Replacement
Old Reserve Cap: $1,000
Old Life Cycle: 7
Old Annual Funding: $143
New Reserve Cap: $1,500
New Life Cycle: 7
New Annual Funding: $214
Gas Pump
Team: LST
Type: Replacement
Old Reserve Cap: $1,400
Old Life Cycle: 8
Old Annual Funding: $175
New Reserve Cap: $2000
New Life Cycle: 10
New Annual Funding: $200
Farm Barn Roof
Team: PAT
Type: Replacement
Old Reserve Cap: $2,000
Old Life Cycle: 40
Old Annual Funding: $50
New Reserve Cap: $5,000
New Life Cycle: 50
New Annual Funding: $100
Hay Barn Roof
Team: PAT
Type: Replacement
Old Reserve Cap: $2,000
Old Life Cycle: 40
Old Annual Funding: $50
New Reserve Cap: $5,000
New Life Cycle: 50
New Annual Funding: $100
Tractor Tires
Team: PAT
Type: Replacement
Old Reserve Cap: $2,500
Old Life Cycle: 13
Old Annual Funding: $192
New Reserve Cap: $3,500
New Life Cycle: 13
New Annual Funding: $269
Rotary Mower
Team: PAT
Type: Replacement
Old Reserve Cap: $2,500
Old Life Cycle: 30
Old Annual Funding: $83
New Reserve Cap: $10,000
New Life Cycle: 30
New Annual Funding: $333
—————————————————--
Create the following new Team Reserves:
Tractor Rear Blade
Team: CFT
Type: Replacement
New Reserve Cap: $5,000
New Life Cycle: 20
New Annual Funding: $250
Mediation
Team: P&C
Type: per Occurrence
New Reserve Cap: $1,000
New Life Cycle: 2
New Annual Funding: $500
Video Conferencing Equipment
Team: P&C
Type: Replacement
New Reserve Cap: $1,400
New Life Cycle: 7
New Annual Funding: $200
UTV - Major Repair (>$500)
Team: PAT
Type: Major Maintenance
New Reserve Cap: $6,000
New Life Cycle: 24
New Annual Funding: $250
Greenhouse Pond
Team: G&G
Type: Replacement
New Reserve Cap: $800
New Life Cycle: 20
New Annual Funding: $40
—————————————————--
Eliminate the following Team Reserve:
Water Tank Road Repair
Team: CFT
Type: Major Maintenance
Old Reserve Cap: $700
Old Life Cycle: 2
Old Annual Funding: $350
—————————————————--
Convert the following Team Reserve to a Planning Reserve:
UTV
Team: PAT
Type: Replacement
Reserve Cap: $18,000
Life Cycle: 30
Annual Funding: $600
Balance Carry Forward: $1,200
P&C Agreements
August 15, 2023
Posted Decision
We approved by consensus the following proposal:
Revise the Decision Making & Meetings Agreement:
Revise the P&C section of the Teams agreement:
August 15, 2023
Posted Decision
We approved by consensus the following proposal:
Revise the Decision Making & Meetings Agreement:
- role of Virtual Producer
- participation of members section
Revise the P&C section of the Teams agreement:
- number of members: 4-6
- provide virtual producer training
- provide consensus training
- act as community Keepers of the Heart
PFAS Grant Follow-Up: Drilling New Well with Infrastructure Grant Funding
September 27, 2023
Posted Decision
We approved by consensus the following proposal:
Due to the recent PFAS type chemicals water testing results (Sept 2023) showing well #5 with no contamination and wells #2 and #3 with continued detectable levels of PFSA type chemicals the CFT proposes the best next step would be to drill a test well in previously identified location as discussed at the community meeting held April 23, 2023.
Potential Next Steps:
The funding for all of this will be covered by the Infrastructure Grant awarded to Heartwood from the Colorado Department of Public Health and Environment. For background information please see below as well as the minutes and PowerPoint presentation from the April 23rd community meeting.
September 27, 2023
Posted Decision
We approved by consensus the following proposal:
Due to the recent PFAS type chemicals water testing results (Sept 2023) showing well #5 with no contamination and wells #2 and #3 with continued detectable levels of PFSA type chemicals the CFT proposes the best next step would be to drill a test well in previously identified location as discussed at the community meeting held April 23, 2023.
Potential Next Steps:
- Send water from test well for PFAS type chemical testing.
- If testing results are non-detectable then proceed with drilling a full new well at the test well location.
- Once new well is established and connected to Heartwood water system we would decommission wells #2 and #3.
The funding for all of this will be covered by the Infrastructure Grant awarded to Heartwood from the Colorado Department of Public Health and Environment. For background information please see below as well as the minutes and PowerPoint presentation from the April 23rd community meeting.
One-Time Budget Increase for Cluster Drainage System Team Reserve
September 29, 2023
Posted Decision
We approved by consensus the following proposal:
Authorize spending by the CFT for the cluster drainage system project detailed in the attached ESR of up to $3850, rather than the $1500 current maximum spending authorization. The Reserve Cap for the Team Reserve for Major Maintenance of our Cluster Drainage System will remain at $1250.
September 29, 2023
Posted Decision
We approved by consensus the following proposal:
Authorize spending by the CFT for the cluster drainage system project detailed in the attached ESR of up to $3850, rather than the $1500 current maximum spending authorization. The Reserve Cap for the Team Reserve for Major Maintenance of our Cluster Drainage System will remain at $1250.
Add Treasurer to Nominating Task Force Work
October 18, 2023
Posted Decision
We approved by consensus the following proposal:
Revise the Selection Process section of the Steering Team section of the Teams agreement by adding the following two sentences: "Along with nominating the Steering team member candidates, the Nominating task force also nominates a Treasurer. All candidates, Steering team and Treasurer, are included in the proposal to the community."
The revised Selection Process section would read as follows:
Selection Process
By January 31 of each year, the Steering team solicits at least two volunteers for a Nominating task force. By the last day of February, based on community input and their own judgement, the Nominating task force proposes a slate of from 4 to 6 member candidates along with their selection criteria and rationale for the proposed slate. The slate cannot include any members of the Nominating task force. Along with nominating the Steering team member candidates, the Nominating task force also nominates a Treasurer. All candidates, Steering team and Treasurer, are included in the proposal to the community.
To ensure continuity, ideally at least half of the candidates included on the slate are current members of the Steering team. A member may only serve up to 4 consecutive one year terms. The community decides how many members (4 to 6) will serve on the Steering team and who the members will be. If a member resigns during their term, the community may choose to replace that member or leave the spot vacant.
October 18, 2023
Posted Decision
We approved by consensus the following proposal:
Revise the Selection Process section of the Steering Team section of the Teams agreement by adding the following two sentences: "Along with nominating the Steering team member candidates, the Nominating task force also nominates a Treasurer. All candidates, Steering team and Treasurer, are included in the proposal to the community."
The revised Selection Process section would read as follows:
Selection Process
By January 31 of each year, the Steering team solicits at least two volunteers for a Nominating task force. By the last day of February, based on community input and their own judgement, the Nominating task force proposes a slate of from 4 to 6 member candidates along with their selection criteria and rationale for the proposed slate. The slate cannot include any members of the Nominating task force. Along with nominating the Steering team member candidates, the Nominating task force also nominates a Treasurer. All candidates, Steering team and Treasurer, are included in the proposal to the community.
To ensure continuity, ideally at least half of the candidates included on the slate are current members of the Steering team. A member may only serve up to 4 consecutive one year terms. The community decides how many members (4 to 6) will serve on the Steering team and who the members will be. If a member resigns during their term, the community may choose to replace that member or leave the spot vacant.
2024 HOA Budget
December 10, 2023
Posted Decision
We approved by consensus the following proposal:
A) ASSESSMENTS
Monthly assessments will be:
Household of 0: $146 Homeowners’ Assessment + $0 Resource Usage Fee = $146 Monthly Total
Household of 1: $146 Homeowners’ Assessment + $82 Resource Usage Fee = $228 Monthly Total
Household of 2: $146 Homeowners’ Assessment + $163 Resource Usage Fee = $309 Monthly Total
Household of 3: $146 Homeowners’ Assessment + $245 Resource Usage Fee = $391 Monthly Total
Household of 4: $146 Homeowners’ Assessment + $327 Resource Usage Fee = $473 Monthly Total
Household of 5: $146 Homeowners’ Assessment + $408 Resource Usage Fee = $554 Monthly Total
Household of 6: $146 Homeowners’ Assessment + $490 Resource Usage Fee = $636 Monthly Total
It is estimated that this will generate a 12 month total of approximately $84,200.
B) OPERATING USES BUDGETS
Consistent with the Operating section of the Budget spreadsheet dated 11/29/23 (above), the total 2024 Operating Uses budget will be $54,644. Specific team Operating budgets are detailed in the spreadsheet. Teams are authorized to spend their Operating budgets as they decide consistent with their responsibilities listed in our Teams agreement.
C) EXTRAORDINARY SPENDING
There are no new Extraordinary Spending authorizations for 2024.
D) TEAM RESERVES
Annual contribution to Team Reserves will be $2800 in 2024. This is in addition to operating profits that automatically get added to Team Reserves at yearend.
We will transfer $5000 from Team Reserves to create the beginning balance for the CFT - Roads, Parking, & Pathways Critical Systems Reserve.
E) CRITICAL SYSTEMS RESERVES
We will establish a new type of Critical Systems Reserves. The three Critical Systems Reserves that had been included in Team Reserves will now be pulled out of Team Reserves and treated as individual Critical Systems Reserves (Potable Water System, Septic System, and Roads, Parking, & Pathways).
A Critical System is defined to be a complex system that is essential to life at Heartwood. The purposes of the Critical Systems Reserves are to provide funding for minor system maintenance and upgrades (≤$10,000) and to build savings for major system maintenance and upgrades (>$10,000).
Each Critical Systems Reserve will have its own balance, calculated as its beginning balance plus funding minus spending. There are two types of funding for each Critical Systems Reserve: Maintenance Spending and Build Savings.
The team responsible for each Critical Systems Reserve is authorized to spend funds for system projects which cost ≤$10,000. The team must get community approval (in the form of an Extraordinary Spending authorization) to use the Critical Systems Reserve for projects >$10,000. All spending for system projects must be within the Critical Systems Reserve balance.
The following Critical Systems Reserves will be in place starting in 2024:
CFT - Potable Water System
F) PLANNING RESERVES
We will retire the Planning Reserves for Cluster Irrigation and ET Bed Repair & Replacement as those have been transferred into the new Critical Systems Reserves.
The Planning Reserve for Lucy Tractor Replacement will now be for Tractor Replacement.
We will create a new Planning Reserve for the Greenhouse Dome with annual funding of $1300 and a cap of $38,000.
We will revise the annual funding of the following Planning Reserves:
G) LOANS
We will retire our Water Well #5 Loan and UTV Loan by reducing the balances of Team Reserves, Critical Systems Reserves, and Planning Reserves in proportion to their balances.
Rather than creating a new internal loan to pay for CFT - Expand ET Bed 1 to the extent that the spending for that project exceeds $42,000, we will pull the needed money from the balances of Team Reserves, Critical Systems Reserves, and Planning Reserves in proportion to their balances if needed. The maximum total amount of the Extraordinary Spending authorization is $65,000 so the maximum total amount that could be pulled from Team Reserves, Critical Systems Reserves, and Planning Reserves is $23,000.
H) EXCESS BOOKKEEPING BUDGET TO CONTINGENCY FUND
If we have extra funds in the bookkeeping budget ($3600), we will transfer the extra funds to the Contingency Fund.
I) HOME TRANSFER FEE
We will begin charging a $500 home transfer fee to be paid for by the buyer and/or seller of a Heartwood home.
December 10, 2023
Posted Decision
We approved by consensus the following proposal:
A) ASSESSMENTS
Monthly assessments will be:
Household of 0: $146 Homeowners’ Assessment + $0 Resource Usage Fee = $146 Monthly Total
Household of 1: $146 Homeowners’ Assessment + $82 Resource Usage Fee = $228 Monthly Total
Household of 2: $146 Homeowners’ Assessment + $163 Resource Usage Fee = $309 Monthly Total
Household of 3: $146 Homeowners’ Assessment + $245 Resource Usage Fee = $391 Monthly Total
Household of 4: $146 Homeowners’ Assessment + $327 Resource Usage Fee = $473 Monthly Total
Household of 5: $146 Homeowners’ Assessment + $408 Resource Usage Fee = $554 Monthly Total
Household of 6: $146 Homeowners’ Assessment + $490 Resource Usage Fee = $636 Monthly Total
It is estimated that this will generate a 12 month total of approximately $84,200.
B) OPERATING USES BUDGETS
Consistent with the Operating section of the Budget spreadsheet dated 11/29/23 (above), the total 2024 Operating Uses budget will be $54,644. Specific team Operating budgets are detailed in the spreadsheet. Teams are authorized to spend their Operating budgets as they decide consistent with their responsibilities listed in our Teams agreement.
C) EXTRAORDINARY SPENDING
There are no new Extraordinary Spending authorizations for 2024.
D) TEAM RESERVES
Annual contribution to Team Reserves will be $2800 in 2024. This is in addition to operating profits that automatically get added to Team Reserves at yearend.
We will transfer $5000 from Team Reserves to create the beginning balance for the CFT - Roads, Parking, & Pathways Critical Systems Reserve.
E) CRITICAL SYSTEMS RESERVES
We will establish a new type of Critical Systems Reserves. The three Critical Systems Reserves that had been included in Team Reserves will now be pulled out of Team Reserves and treated as individual Critical Systems Reserves (Potable Water System, Septic System, and Roads, Parking, & Pathways).
A Critical System is defined to be a complex system that is essential to life at Heartwood. The purposes of the Critical Systems Reserves are to provide funding for minor system maintenance and upgrades (≤$10,000) and to build savings for major system maintenance and upgrades (>$10,000).
Each Critical Systems Reserve will have its own balance, calculated as its beginning balance plus funding minus spending. There are two types of funding for each Critical Systems Reserve: Maintenance Spending and Build Savings.
The team responsible for each Critical Systems Reserve is authorized to spend funds for system projects which cost ≤$10,000. The team must get community approval (in the form of an Extraordinary Spending authorization) to use the Critical Systems Reserve for projects >$10,000. All spending for system projects must be within the Critical Systems Reserve balance.
The following Critical Systems Reserves will be in place starting in 2024:
CFT - Potable Water System
- Beginning Balance $0
- Maintenance Spending Funding $11,300
- Build Savings Funding $2,900
- Cap $100,000
- Beginning Balance $5,000
- Maintenance Spending Funding $4,500
- Build Savings Funding $2,800
- Cap $100,000
- Beginning Balance $5,000
- Maintenance Spending Funding $1,700
- Build Savings Funding $600
- Cap $7,000
- Beginning Balance $500
- Maintenance Spending Funding $1,200
- Build Savings Funding $1,800
- Cap $10,000
F) PLANNING RESERVES
We will retire the Planning Reserves for Cluster Irrigation and ET Bed Repair & Replacement as those have been transferred into the new Critical Systems Reserves.
The Planning Reserve for Lucy Tractor Replacement will now be for Tractor Replacement.
We will create a new Planning Reserve for the Greenhouse Dome with annual funding of $1300 and a cap of $38,000.
We will revise the annual funding of the following Planning Reserves:
- CFT - Pathways Replacement $2000
- CH - CH Roof Replacement $300
G) LOANS
We will retire our Water Well #5 Loan and UTV Loan by reducing the balances of Team Reserves, Critical Systems Reserves, and Planning Reserves in proportion to their balances.
Rather than creating a new internal loan to pay for CFT - Expand ET Bed 1 to the extent that the spending for that project exceeds $42,000, we will pull the needed money from the balances of Team Reserves, Critical Systems Reserves, and Planning Reserves in proportion to their balances if needed. The maximum total amount of the Extraordinary Spending authorization is $65,000 so the maximum total amount that could be pulled from Team Reserves, Critical Systems Reserves, and Planning Reserves is $23,000.
H) EXCESS BOOKKEEPING BUDGET TO CONTINGENCY FUND
If we have extra funds in the bookkeeping budget ($3600), we will transfer the extra funds to the Contingency Fund.
I) HOME TRANSFER FEE
We will begin charging a $500 home transfer fee to be paid for by the buyer and/or seller of a Heartwood home.